Amelia helps you to get the most out of Zoom, whatever meeting you are organizing. From virtual happy hours to telehealth sessions, the Zoom meeting scheduler can help you.

It can gather and process new participants’ information, schedule meeting times, and sync them with Zoom. You don’t have to send hundreds of emails to get everything organized. Amelia and Zoom work together in an automated fashion for you.

Zoom Integration with the Amelia WordPress Plugin

The Amelia Zoom plugin is free. It allows you to schedule Zoom meetings with whoever you want.

Setting Up Your Zoom Application

The first step in using Amelia as a Zoom meeting scheduler is to set up Zoom. Later you can connect it with the Amelia WordPress Plugin. The following steps show you how to set up in the right way:

• Log in to Zoom. If it is your first time using Zoom, you will have to register first. Enter your email address to do that. Zoom will then send you a confirmation email. Click the link in the email to continue to the password setup. You can skip the new members step for now. Return to the Zoom client screen after you finish.
• Go to marketplace.zoom.us, the Zoom marketplace. Sign in with your Zoom account.

• Once inside the marketplace, click on the Develop button.
• Select the Build App option.
• The page will ask you for your app type. Pick the first option: JWT.
• Click Create.
• Enter a name for the application you want to create.
• Click Create again.
• Now you’ll go to the Basic Info page. On this page, you only need to enter the required fields. The rest of the information you can enter later, if you want.
• You will see the App Credentials page after you finish entering the Basic Info for your app. On this page, you need to enter your Amelia settings so that the two apps can work together. Click Copy in the API Key field.
• Open the Amelia Settings page. On this page, locate the Integrations Settings
• Select Zoom on the second tab.
• Paste the Zoom API key, that you copied before, into the Client Keys option in the Zoom Settings section.
• Go back to the Zoom application.
• Copy API Secret.
• Paste it in the Client Secret option on the Amelia Zoom settings page.
• Click Save in the lower right-hand corner of the Zoom settings page of the Amelia plugin. Now, Amelia can connect with the Zoom application.

Zoom Meeting Settings

There are a couple more things that you need to set up in Zoom:

1. Meeting Title. Here you can title your scheduled meeting. You can adjust the title for each individual meeting. In the meeting settings, you can add the placeholder from the email notification page.
2. Meeting Agenda. This setting works like the one above. You can add different placeholders for meeting details that refer to your scheduled meeting or event.
3. Create Meetings for Pending Events. You can enable or disable this feature, depending on what you want.

When you finish setting up these options, click Save. Now you are almost done with the setup of the Amelia Zoom meeting scheduler.

Connect Staff and Events to Zoom Host

With all the Zoom meeting settings ready, you can connect all your events and staff members to your Zoom host.

To connect collaborators

• Open the Collaborators page.
• Click Collaborators. The Zoom User option will appear.
• Click the dropdown menu. You will see all the users that you added when setting up the Zoom applications.

You can connect different Zoom users with different collaborators; then they can have a Zoom account for each meeting.

You can set this up in your Zoom account. In the sidebar on the left, click User Managements and then Users.

In the following window, you can add users by entering their email addresses. Enter Basic as the user type and click Add. When you return to Amelia, you will see these new users in the Zoom Users field.

The Add Event feature works similarly to the way users add Zoom collaborators.

Amelia Services and Zoom

With Amelia, you can choose to use its features with the Zoom integration enabled or disabled. You can enable or disable the integration in the Settings tab or the service model. You will find the option under Integrations.

Set Up Notifications Using the Zoom Link

You can send an invite link to the invitees of your Zoom meeting. To do that, you need to add a placeholder for the personal meeting ID in the notification template:

• Open the Notifications page.
• Click on Show Email Placeholders.
• In the next window, you will see all the current placeholders. You can scroll down to see all. Locate the following placeholders for appointments:
  • %zoom_host_url% – This is the placeholder for staff appointment notifications.
  • %zoom_join_url% – This is the placeholder for client appointment notifications.
• The placeholders for events are the following:
  • %zoom_host_url_date% – This is the placeholder for staff event notifications. It will show the URL and the date.
  • %zoom_host_url_date_time% – This is the placeholder for staff event notifications. It will show the URL, date, and time.
  • %zoom_join_url_date% – This is the placeholder for customer event notifications. It will show the URL and the date.
  • %zoom_join_url_date_time% – This is the placeholder for customer event notifications. It will show the URL, date, and time.

The Zoom placeholders are hyperlinks. Don’t paste them right after text because doing that will deactivate the hyperlink. The recipients will only see the hyperlink text and not the clickable URL, time, and date.

Find the Link to a Zoom Meeting

You can send the link and personal meeting ID to your scheduled meeting in a Zoom invite. But you can also find these details of your personal meeting in the event information.

As a staff member or administrator, you can search for specific Zoom meetings in Amelia. In the information about the Zoom meeting, you will find a link that you can click. You can also click the Edit button and then open the Zoom tab. There are two links, one is for the host and the other for the invitees. You can copy and paste the invitees’ link and resend it if you have to.

If you use the Edit button, you will find the two links right under the date and time settings section.

Users can locate the personal meeting link in the Zoom user panel of their Zoom account. Before the meeting, they can also click the hamburger menu next to the appointment or event and then click Join Zoom Meeting.

What Else You Can Do with Amelia

Amelia is one of the best-equipped booking management plugins for WordPress. It is affordable and offers a practical and beautiful user interface. You can use it to book appointments and other events.

Not all WordPress users are die-hard tech experts. So, there is a need for a simple, easy-to-use, appointment manager. Anyone will be able to work with the practical Amelia user interface. You don’t need high-level coding or web development knowledge.

The plugin automates many basic functions. You can use it without having to go into the WordPress admin dashboard.

Amelia takes care of syncing appointments that your clients make through your Google Calendar. You can trust that your schedule is always up to date. With this plugin, you can send email notifications to yourself and your team members. Everyone is always aware of upcoming Zoom meetings and client visits.

The following is a list of some of Amelia’s amazing features:

• The Booking interface has a practical search feature. With this feature, Amelia places itself among the most popular booking websites.
• The Amelia calendar is very easy to work with. You can see the calendar in frontend and backend mode. You can sort your Zoom meetings based on location, staff, and services.
• You can customize your booking forms. You can create your personal booking form and match it to your business needs. You can add checkboxes, text fields, and much more. You will receive all the information you need from your clients.
• The application is powerful and flexible. Amelia enables you to manage details, like hours, employees, and locations. You can offer various services and break them down into categories.
• In the Reports section, you can check which appointments are pending. You can see how much money these appointments have generated for you. You can also see what the most popular services are, and much more.
• Amelia offers support for the PayPal payment portal, which means you have access to the most popular online payment service in the world.

The above list is only a brief review of Amelia’s features, but there is much more. Check out for yourself what this Zoom meeting scheduler can do for your business.

FAQs about Zoom meeting scheduler

1. How do I schedule a Zoom meeting?

You must sign into your Zoom account and select the “Meetings” option in order to schedule a Zoom meeting. Next, select “Schedule a Meeting” and provide the meeting’s time, date, length, and subject. Before inviting people to the meeting, you can also create a waiting area, establish a password, and use other features.

2. Can I schedule recurring meetings on Zoom?

By using the “Recurring Meeting” option while scheduling the meeting, you may, in fact, organize repeating sessions on Zoom. You can specify the series’ ending date as well as the recurring frequency, which can be daily, weekly, or monthly. Within the series, individual meetings can also be changed or canceled.

3. Can I invite participants to a Zoom meeting while scheduling it?

Yes, you can include attendees’ email addresses in the “Invite” area when scheduling a Zoom meeting. Additionally, you can copy the meeting link and send it to attendees through email, message, or calendar invitation.

4. How do I set up a waiting room for my Zoom meeting?

Go to the “Advanced Options” section while scheduling the meeting and turn on the “Waiting Room” function to create a waiting area for your Zoom meeting. When attendees arrive for the meeting, they will wait in the lobby until the host admits them.

5. Can I set a password for my Zoom meeting while scheduling it?

By selecting “Require meeting password” in the “Meeting Options” box, you can set a password for your Zoom meeting as you schedule it. You can either make a personalized password or let Zoom generate a random one.

6. How do I enable or disable video for participants in my Zoom meeting?

When scheduling a Zoom meeting, go to the “Meeting Options” section and choose the “Participants Video” option to activate or disable video for participants. You have the option to enable or disable the video for the presenter as well as the participants, or only the participants.

7. Can I schedule a Zoom meeting for someone else?

Yes, if you have the ability to schedule meetings for other users’ Zoom accounts, you can do so by choosing the other user’s email address in the “Schedule For” section when scheduling the meeting. They will be invited to the meeting, and it will be established under their account.

8. How do I change the date or time of a scheduled Zoom meeting?

Go to the “Meetings” page in your Zoom account and choose the meeting you wish to update to change the time or date of. After that, select “Edit” and make the necessary changes to the date, time, or duration. Participants may also receive an updated invitation.

9. Can I schedule a Zoom meeting without using the Zoom app?

By connecting to your Zoom account online and selecting the “Meetings” page, you can schedule a Zoom meeting without using the Zoom app. Then, proceed as you would to schedule a meeting in the app.

10. How do I schedule a Zoom meeting with international participants and different time zones?

Use the “Time Zone” function when scheduling a Zoom conference to include participants from multiple time zones and overseas locations. Based on the time zone settings of each participant’s device, this will show the meeting time in their local time zone. The time zone can also be mentioned in the meeting invitation or a message can be added to explain the time difference.

If you enjoyed reading this article about the Zoom meeting scheduler, Amelia, you should read these as well:

• The Best Auto Repair WordPress Theme Examples for Your Shop
• Efficient Event Registration Landing Page Examples and Why They Work
• Something Better Than the Team Booking Plugin? 15 Examples

The post The Best Zoom Meeting Scheduler: Amelia appeared first on Amelia WordPress Booking Plugin.

Although Zoom has become the dominant player in the video conferencing market, Google Meet (previously known as Google Hangouts) provides some features unique to Google’s products, making it a strong alternative to Zoom.

If you are unsure which video conferencing platform to choose, we’re here for you. We’ve decided to share our hands-on experience with using Google Meet and Zoom, together with a comparison of the strengths and weaknesses of both tools.

Let’s take a closer look at Google Meet vs. Zoom so you can decide on which one is a better fit for you.

Google Meet vs. Zoom: A Quick Overview

Overall, Google Meet is an ideal choice for small businesses and individuals seeking an easy-to-use video conferencing platform that integrates with Google Drive and is known to deliver outstanding UX.

On the other hand, Zoom is better suited for larger organizations that require advanced control features and stricter security measures and host a great number of those participating in virtual meetings and webinars. 

Google Meet vs. Zoom: Similarities and Differences

When looking at the comparison table above, it is obvious that Google Meet and Zoom share more similarities than differences.

Both have free plans, mobile apps, whiteboards, breakout rooms, recording, and screen-sharing options, as well as plenty of available third-party integrations.

However, there are some distinct features worth considering in order to determine which of the two tools suits your needs the best.

So, let’s take a closer look.

Free and paid plans

Google Meet’s free account lets you invite up to 100 participants to your meeting, which can last up to 60 minutes.

In comparison, the maximum number of participants in a Zoom meeting (free plan) is 100, but with one meeting lasting only 40 minutes.

When it comes to the paid plans, Google Meet’s video and voice conferencing can be purchased as a part of the Google Workspace subscription, which offers four pricing tiers.

The first one is the Business Starter plan, which costs $6 per user per month if you choose a one-year commitment. If paid monthly, this plan will cost you $7.20 per user per month. The Business Standard plan is $12 per user per month, with a year-long commitment. Otherwise, expect to pay $14.40 for each user on a monthly basis. The Business Plus totals $18 per user per month if you pick a yearly commitment. If not, you’ll be billed $21.60 per user each month. Finally, there’s a custom pricing plan set in place for enterprise users.

Zoom, on the other hand, has three pricing plans available to choose from. The Pro plan comes at a price of $149.90 per user per year. If you opt for the Business plan, expect to pay $199.9 per user on a yearly basis. And if you are thinking about the Enterprise option, know that the price is custom and depends on your specific needs and requirements.

User interface

When it comes to ease of use, both Google Meet and Zoom have their strengths and weaknesses.

Google Meet is designed with one goal in mind – to be user-friendly. The only thing you need to set up and host meetings on the platform is a Google account. Once you have an account, you can easily start or schedule a meeting by clicking on the Google Meet icon on the Google Workspace toolbar or using the Google Meet mobile app.

Google Meet aims to provide a seamless experience for users, especially for those who are already using other Google apps, such as Gmail. Thanks to the Google Workspace toolbar, it takes one click for Gmail users to start/join a meeting. This integration is part of Google’s effort to streamline its services and make it easier for users to switch between different apps within the Google ecosystem.

Additionally, Google Meet’s interface is simple and intuitive, making it easy for users to navigate and use the platform’s features. In general, Google Meet’s user-friendliness is one of its strongest selling points. This is especially true for individuals and small organizations that prioritize ease of use.

One of the reasons for Zoom’s rapid rise in popularity is its ease of use, even for those who are less tech-savvy. Zoom’s user-friendly interface allows users to quickly create and join meetings from their phone or computer. Additionally, Zoom’s basic features, such as screen sharing and recording, are easy to learn and use.

However, as with any platform, some of Zoom’s more advanced features, such as breakout rooms and virtual backgrounds, may require a bit more time to learn and master.

The winner : Google Meet

Security

Both Google Meet and Zoom take security seriously and offer a range of security features to protect users during video conferences.

Google Meet uses the same security protocols as other Google services. Two-factor authentication and encryption are used to ensure the security of video conferences. It also provides several security features, such as the ability for hosts to admit participants individually or all at once, to prevent uninvited guests from joining the meeting. Security protocols are even stricter for enterprise users and include security dashboards, security alert centers, Data Loss Prevention (DLP), etc.

Zoom, on the other hand, faced some security issues in the past, such as “Zoombombing” incidents where uninvited guests disrupted meetings. However, Zoom has since taken steps to improve its security by implementing end-to-end encryption for all users. This encryption allows hosts to set passwords, enable waiting rooms, and report disruptive users.

Both Google Meet and Zoom constantly work on improving the security of their platforms and have implemented measures to protect users during video conferences. What makes Zoom stand out, however, are its advanced features when it comes to meeting control and management. And when we take into account the maximum number of participants in a Zoom meeting (1000), no wonder they take security seriously.

The winner : Zoom

Integrations

Google Meet offers a variety of integrations with other Google products and cloud services, such as Google Calendar and Gmail. This makes it easy to schedule and join meetings. It also integrates with Google Drive for easy recording and sharing of meetings.

Google Meet also has a robust API that allows developers to create custom integrations with other third-party apps and services (200+). This includes integrations with popular project management tools like Trello, Asana, and Jira, as well as customer relationship management (CRM) platforms like Salesforce.

Additionally, Google Meet integrates with third-party video conferencing hardware, like conference room cameras and microphones from vendors such as Logitech and Poly. This makes it easy for businesses to set up professional-grade video conferencing equipment for their meetings.

Zoom offers a wide range of integrations (more than 1,500) with other apps and services. This allows users to extend the functionality of the platform and enhance their overall video conferencing experience.

One of the most popular integrations is with productivity apps like Google Drive, Dropbox, and Microsoft OneDrive. This allows users to easily access and share files during Zoom meetings. Zoom also integrates with popular project management and collaboration tools like Asana, Trello, and Slack, making it easier to schedule and join meetings directly from those platforms.

For businesses, Zoom has integrations with customer relationship management (CRM) platforms like Salesforce, as well as e-commerce platforms like Shopify and PayPal.

Zoom also has a developer platform that allows for the creation of custom integrations with other third-party apps and services.

Overall, Zoom’s wide range of integrations makes it a highly customizable platform that can be tailored to meet the specific needs of any individual or organization.

The winner : Zoom

FAQs: Google Meet vs. Zoom

1. Which is easier to use, Google Meet or Zoom?

Both Google Meet and Zoom are user-friendly and relatively easy to use. However, if you are already familiar with other Google Workspace tools such as Gmail and Google Calendar, you may find Google Meet more intuitive. The best way to determine which platform feels more natural to you is to test them both. The one you feel more comfortable with should be the one you choose in the end.

2. Which is better for one-on-one meetings?

When it comes to one-on-one meetings, both Google Meet and Zoom deliver what you need. With Google Meet’s free version, your meeting can last up to 60 minutes. With Zoom, you’re given 40 minutes per meeting. However, Google Meet’s free version doesn’t allow you to record meetings until you upgrade. On the other hand, Zoom’s free version allows you to record meetings. If the recording is something you’re after, we recommend Zoom. However, if you don’t need the recording option, the additional 20 minutes that Google Meet offers might be a nice draw.

3. Google Meet vs. Zoom for students?

When it comes to choosing an ideal video conferencing platform for classes or training sessions, Zoom takes the win. Even if you have a free Zoom account, you gain access to some useful features. You get to use the whiteboard and breakout rooms, have more participants, and can record your meetings. Google Meet only offers these features with its paid plans.

4. Which platform is better for team meetings?

Both Google Meet and Zoom are excellent options for team meetings. The choice basically depends on your specific needs and preferences. Google Meet may be a better fit if your team already uses Google Workspace as it seamlessly integrates with other Google apps. It also allows for real-time collaboration on documents and presentations during the meeting. On the other hand, Zoom offers more features for team meetings. It also has a higher capacity for participants and longer meeting times, making it suitable for larger teams.

5. Google Meet vs. Zoom for interviews?

Google Meet and Zoom are both great options for conducting interviews. Both platforms offer similar features such as video and audio capabilities, screen sharing, and virtual backgrounds. One of the advantages Google Meet offers is that it is integrated with Google Calendar. This makes it easy for you to schedule and join meetings. Additionally, it offers some advanced features such as noise cancellation and real-time captions. Both can help improve the interview experience. Zoom, on the other hand, offers features such as virtual backgrounds and the ability to record meetings. Zoom also has a feature called “Waiting Room”. This feature allows the host to admit participants one at a time, which can come quite handy during interviews.

Google Meet Vs. Zoom: The Verdict 

Picking a winner in the Google Meet vs. Zoom debate isn’t as easy as it seems. There are only a few noticeable differences between them and plenty of similarities.

Zoom is a better fit for organizations and institutions that have plenty of members and expect a large attendance. This is due to its superior participant capacity, advanced customization, screen sharing, video, and meeting management features.

On the other hand, Google Meet is particularly convenient for smaller groups. They typically need a straightforward, intuitive, and easily accessible videoconferencing platform.

Both platforms integrate seamlessly with Amelia, allowing you to schedule and host online meetings completely hassle-free. Schedule your next meeting with Amelia and see for yourself!

The post Google Meet vs. Zoom: Which One Is Best for You? appeared first on Amelia WordPress Booking Plugin.

Simply put, Zoom is an online video meeting platform that requires you to register to make phone calls and hold video conferences, presentations, and online meetings.

This video conferencing software is made to suit the needs of all business types and sizes. Its main goal is to connect people all around the globe using the online meeting concept. What previously happened in the conference room of your office building can now take place from a distance in everyone’s house.

Let’s see how!

What is Zoom?

Zoom is a cloud-based platform that helps organize, hold, and record video or audio-only meetings and conferences online.

Founded in 2011 by Eric Yan, Zoom has quickly become one of the most used video conferencing solutions, surpassing its competitors at a rapid pace.

Through the Zoom link you generate, your team can join a Zoom meeting using either their devices’ audio or an audio-video system. Moreover, public and private chat rooms are available and, if necessary, everyone can record the Zoom meeting in just a few clicks.

The Zoom platform itself is known for its two main concepts – the Zoom Meeting and the Zoom Room.

The Zoom Meeting is the conference call itself whereas the Zoom Room represents the virtual “place” where you can set up and manage several conference rooms.

Zoom’s most popular features

The basic features of Zoom are similar to the ones other video chatting apps provide. These include one-on-one audio and video conferencing, the ability to host a large number of participants during the Zoom meeting (*up to 100 with a free plan), a chatbox, screen sharing, and recording.

How Does Zoom Work: The Quick Guide

• Registering for Zoom
• Choosing a pricing plan
• Downloading the Zoom app
• Running Zoom in a browser
• Scheduling a Zoom meeting

Registering for Zoom

The registration process is quick and simple and you can use either your computer or your mobile device.

If you’re on the Zoom page for the first time, first look for the “Sign In” button in the upper right corner of the page. Once there, since you are new to Zoom, click the Sign Up Free button in the upper right corner.

From here on, the registration procedure is pretty straightforward.

The first step is to verify your age and the next one is to enter your working email address.

You don’t need an account to join a Zoom meeting. All you need is the link invitation and pass from your host. Without a Zoom account, though, you can’t schedule a Zoom meeting, organize and host Zoom meetings, or change any meetings’ settings.

Making an account will help you do these and much more.

Choosing a pricing plan

Zoom implements the freemium marketing model which has proven efficiency. The basic principle of such a strategy is to offer a free version of the services, as well as multiple paid versions with different features. With four different subscriptions, Zoom is suitable for various budgets and needs.

• Zoom Basic: Create and join Zoom meetings for free. After 40 minutes, the meeting will automatically end if you don’t upgrade to a paid plan. Also, the maximum number of attendees per meeting is 100.
• Zoom Pro: For $149.90/year/user you will be able to create meetings that last for up to 30 hours. Moreover, this plan offers you the possibility to record and save the Zoom meeting on your cloud storage. Also, you get automated captions and year-long access to essential collaborative apps.
• Zoom Business: This plan has a lot of advanced features, including personal branding for your domains and company. The $199.90/year/user subscription includes everything previously mentioned, plus allows for 300 participants per meeting.
• Zoom Enterprise: This is a plan for big companies that need to host 500 or 1000 participants per meeting. The plan includes unlimited cloud recording storage, automated and translated captions, and a Zoom phone (for business use only). In case you opt for an add-on, this plan supports a Zoom Room and Conference Room Connector, plus Workspace Reservations.

Zoom add-ons

Zoom offers the possibility to purchase one (or more) useful add-ons to enhance your experience and upgrade your chosen plan.

Some of the available Zoom add-ons are:

IQ for Sales – manage your sales pipeline, assess opportunities, focus on sales, and boost your revenue with a supreme conversational intelligence solution.

Phone Power Pack – ideal for call centers, improves and facilitates call queue analytics.

Translated Captions – all captions are translated into a language you choose, making global collaboration possible.

Premier Support – reduce downtime and get professional support in case you experience any issues with the platform.

Downloading the Zoom app

Zoom’s goal is to connect people who are far away from each other no matter their operating systems, devices, or technical possibilities. Therefore, you can freely join a Zoom meeting from your Android, iOS, Windows, or Linux device.

So, after signing up on Zoom and choosing your plan, the next step is to download the app on your browser or mobile device.

Zoom desktop app

You can opt for downloading the Zoom desktop client (available for Windows and macOS). With a desktop app, you get the most out of Zoom. You get to experience every available feature and add-on, schedule, participate, and record your meetings, utilize Zoom’s chat and phone options, access Whiteboard, etc.

Zoom browser extension

There’s also the Zoom browser extension (for Chrome and Firefox) available for download. With this extension, scheduling or starting a Zoom meeting is only a click away. Another benefit of using the extension is that it enables you to schedule your Zoom meetings directly via your Google Calendar, making the joining process a breeze for all participants.

Zoom mobile app

In case you wish to use Zoom on your mobile device, download a Zoom mobile app (App Store or Google Play). The mobile app lets you schedule, host, or participate in Zoom meetings, and exchange images, texts, and push-to-talk messages.

Running Zoom in a browser

If for any reason you don’t want to download and use the Zoom app, there’s always the option of joining a Zoom meeting directly from your browser. Simply click on the meeting link you received and it will open in a new browser tab. A pop-up window might appear next, prompting you to download/use the app. Just click cancel and opt for the “Join from your Browser” option instead, located at the bottom of the page.

Scheduling a Zoom meeting

Finally, we get to the main part of the platform – the Zoom meeting.

Zoom meetings consist of gathering certain team members and connecting them through audio and video systems. The meeting hosts add new members by sending them an invite link.

A successful Zoom meeting is only a click away for both meeting participants and hosts. This type of meeting can also be used for job interviews or discussions with clients.

There are two different ways in which you can host a meeting. You can schedule a Zoom meeting and inform the members about the day and time when they should be available or you can start it right away. Both the “Schedule a Meeting” and “Host a Meeting” buttons are accessible on the upper right corner of the screen.

You can also change some settings of the meeting such as the password, recording permissions, and chat windows. For this, access the Settings section from the left-side menu.

Integrate Zoom for a Better Experience

The Zoom mobile app can offer you the basic features you need to work remotely in an efficient way. But for a better experience, integrating Zoom with other apps is of great help.

For more advanced actions and smoother collaboration, most users install plugins. This is why we want to recommend to you Amelia, a plugin that will help the Zoom app perform better and assure great results.

Amelia can work together with Zoom on the appointment scheduling process.

This gives you the possibility to manage your time efficiently while sharing it with different working teams. It is quite easy to integrate this plugin in Zoom and these are the steps that you have to follow:

• Log into your Zoom account
• Access the Zoom Marketplace and create your application
• Choose the first type of app – JWT

• Complete with basic information and app credentials
• Set Zoom options

• Invite your employees and help them connect with the app

How Does Zoom Work FAQs

How secure is Zoom now?

At the beginning of 2020, Zoom was in the loop due to security problems and unwanted visitors identified as Zoombombers.

The company reacted promptly, to say at least. It reassured users that security problems will be solved, and it reminded them of how important privacy and security are. A variety of measures were undertaken to combat threats, such as excluding meeting IDs from the title bars during a call. In this way, users were enabled to share screenshots online without fearing eventual abuse.

There were also several updates intended to improve security credentials.

How do I stop zoombombing?

The more prominent Zoom became, the more attempts there were to abuse the service. Hackers and internet trolls were all over it. Meetings were insecure, and participants were publicly exposed and ‘bombed’ with inappropriate content. They were receiving graphic videos, ads, photography, and many other things.

The Zoom team, however, did a great job securing calls and eliminating Zoombombing.

Are there any security tools offered by Zoom?

With Zoom, you can manage and secure meetings as they happen. An array of security options and tools are offered to users to have them lock a meeting as it begins so that there are no unwanted visitors. The organizer of the meeting can remove and add participants as he wants, mute some of them, or even disable private chats.

You can access these tools very easily, by simply clicking on a dedicated settings button appearing in the window. A similar button has been added for each participant so that you can govern individual interactions, and remove a guest, if necessary.

How do I report meeting participants?

Another cool improvement is reporting unwanted participants, even if they were invited to a meeting. You will not only remove them from your call but also send an automated report to Trust & Safety team which will then handle the issue. This helps identify users which are not allowed to interfere in calls or who may misuse the system in the future.

Reporting is also made simple – all you need to do is to select ‘report’ on your security menu.

What are Zapps and what do they do?

At the end of 2020, Zoom introduced the so-called Zapps, a variety of apps all Zoom users can access. It doesn’t matter if you are a freemium or a paid user – you can integrate Zoom with an array of solutions you are using.

Here are some examples of its current launching partners: Dropbox, Slido, Asana, HubSpot, Atlassian, Kaltura, Gong, Cameo, Miro, ServiceNow, Lucidspark, Chorus, Exer, PagerDuty, Wrike, Mural, Slack, Kahoot!, Slack, etc.

There is Dropbox Zapp, for instance, that lets you share the document as you work on it. The Slido Zapp helps you organize pools for your team, while the Asana Zapp for real-time project updates.

Zoom is continuing to expand the Zapp family. Soon enough, developers will have the possibility to integrate any app into their Zoom account, as long as it is approved.

To see how this works, check the demos on zoom.us/zapps.

What is OnZoom and how can I use it?

Alongside Zapps, Zoom developed and launched OnZoom beta, a fancy tool for online events planning. OnZoom was later enriched with an online marketplace for paid Zoom users, where they can host public events and monetize from them. This is a great feature to use for online yoga training, concerts, fitness classes, improv shows, etc.

Check onzoom.com to learn more.

How does Zoom work when it comes to recording calls and videos?

An important upside to using Zoom is that you can record your meetings as videos. Note, however, that certain permissions apply.

The host of the meeting needs to go to Settings and enable the recording option. Therefore, check the settings for your account and see whether the recording is allowed.

This is how you can do it:

• Log in
• Open the Account Settings and then the Meeting Settings
• Move to the Recording option and enable it.

You can either do the recording yourself or enable a person/group to do this. Here are some guidelines that can help you.

When recording meetings in Zoom, you can choose whether to save the video locally or in the cloud. The cloud option, however, is reserved for paid subscribers only. The reason is that Zoom has further costs in storing and distributing video content in the cloud. To be able to record Zoom calls locally or in the cloud, you need a Windows, macOS, or Linux operating system.

Where to find the recording option? A Record button will appear on the bottom of the screen when the meeting begins. You will immediately be able to see where the video is being stored.

In case you are not able to see the recording button, open the Meeting Settings again and check whether it is enabled by the account admin. The created videos can be either downloaded to the device or streamed directly from the browser.

Zoom also shows participants who are not recording whether the meeting is being recorded and by whom. This eliminates any privacy or transparency concerns related to recording.

As soon as the call is over, Zoom converts the recording into an MP4 video file and makes it instantly accessible.

How do I record meetings on the Zoom mobile app?

Of course, you can record your Zoom meetings even on the go. However, you won’t be able to save the file locally and you have to transfer it to the cloud, which means you need a paid account for this feature. Note as well that cloud storage per account is limited, and you may not be able to record all meetings you want.

This is how you can record Zoom calls on a mobile device:

• Go to the Zoom app
• Start or join the meeting
• Locate the three-dot menu on the screen at the bottom right corner)
• Select ‘record’ or ‘record to the cloud’
• The recording icon will appear, and you will be able to pause the recording or stop it completely.
• After the meeting, log in to the Zoom site and look for the video in ‘My Recordings’

Where are Zoom recordings saved?

If you want to save meetings locally, Zoom will transfer the files to your Zoom Folder on the computer. This is where the Zoom folder is usually stored:

PC: C:\Users\User Name\Documents\Zoom

Mac: /Users/User Name/Documents/Zoom

If the meetings are stored in the cloud, you can access them through the Zoom App. Navigate to the Meetings section and the ‘Recorded’ tab – you can either play the video directly in Zoom or choose a preferred program/app.

How do I remove background noise in Zoom?

Nowadays, Zoom also offers settings for users to adjust the audio during a call and to get rid of any unwanted background noise.

The tools can also be found under ‘Settings’, as you click on the audio options. All you need to do is to select ‘suppress background noise’ from the dropdown menu.

You can even decide how much noise suppression is necessary. You can completely suppress the barking of your neighbor’s dog during a meeting, but also keep the chilled-out music while having a call with a friend. Zoom offers a large selection of audio options to choose from.

How do I use virtual backgrounds for a meeting?

The virtual backgrounds of Zoom are very easy to use, even if you are an absolute beginner. If you use a PC or Mac, just open the ‘Setup’ icon in the upper right corner, and choose ‘Virtual Backgrounds’ from the menu.

The choice of backgrounds is not exactly vast but still provides enough options. Choose a background you like and click on it – nobody will be able to see your actual room setting. Above you will also find a plus sign you can use to add any background you want, even from your computer.

Another cool option is that you can add or change virtual backgrounds after the meeting has begun. Locate the small arrow alongside the video symbol, and you will land on the same menu.

Zoom recommends members use a green screen for best results, but it is completely up to them to decide.

How do I use virtual backgrounds on my smartphone?

The mobile Zoom app also enables virtual backgrounds.

As you join the meeting from your font, click on the three-dots menu again and go to ‘more’. You will there find the ‘Virtual backgrounds’ option with the same selection as the one on your computer.

How to record transcripts for the Zoom meeting?

With Zoom, you will not only be able to record meetings, but also transcribe their audio content and save it on the cloud. Transcription is fully automated and can be edited by the admin. A very useful feature is that you can scan the text for keywords and share it with other stakeholders.

Transcription, the same as recording, must be enabled first. Log into your Zoom account, go to ‘My Meetings’ and select the Cloud recording option. You can verify whether transcription is enabled. If not, click on ‘Turn on’.

In some cases, the button will be greyed out, which means that it has been locked. This may happen when you don’t have a paid membership or a full set of Account privileges. Your Zoom admin may be able to help you.

So, How Does Zoom Work?

Zoom is a powerful video conferencing software solution that enables its users to hold or participate in an online meeting no matter where they are.

If you wish to become a Zoom user yourself, you just need to register, choose the right pricing plan for you, download the app, and start scheduling meetings.

As easy as ABC, right?

The post How Does Zoom Work? Everything You Wanted to Know appeared first on Amelia WordPress Booking Plugin.

Integrations allow users to conduct business from across the world and enable them to conduct business efficiently.

How can you make the best use of Zoom?

This article discusses the most useful Zoom integrations from a few selected web apps.

Awesome Zoom Integrations

• Amelia
• Hubspot
• Asana
• ActiveCampaign
• Zendesk
• MURAL
• monday.com
• Docket
• ClickUp
• Hive
• Close
• Pipedrive
• Arlo

Amelia

Amelia is the best WordPress booking plugin that now includes Zoom integration. This allows the meetings and appointments made with Amelia to be conducted online.

To use Zoom with Amelia, users need to set up an account with Zoom first and then connect it to the Amelia plugin. Each employee can have their own Zoom account so they can connect to meetings as a separate Zoom user.

Customers will find their link to a Zoom meeting in the Frontend Customers Panel. They need to click on the three-dot icon next to the scheduled appointment or event.

The link to the meeting will appear with the words ‘Join Zoom Meeting’ and will direct them straight to Zoom.

But that’s not all. Here’s why Amelia is the plugin you should integrate your Zoom account with:

• Designed to work flawlessly with every WordPress-powered site
• Enables you to facilitate the process of booking and organizing online meetings
• Helps you manage your business by automating repetitive tasks for you
• Provides user-friendly, easy-to-use interface, both for you and your clients
• The most feature-rich booking plugin
• No-coding skills required
• No hidden costs – one license covers everything

If you’re looking for a reliable enterprise-level scheduling solution, Amelia should be high on your list.

HubSpot

Connect Zoom with HubSpot to let users add video conference links to scheduled meetings. It also enables them to add registrants to Zoom webinars.

HubSpot users can convert meetings booked in the HubSpot CRM into Zoom meetings. The details to connect to the meeting are sent to HubSpot prospects.

One great advantage of this integration is the ability to schedule and promote Zoom webinars. HubSpot creates contacts for every person that registers for the webinar.

HubSpot then tracks the attendance, bounce rates, and other statistics of the webinar. The HubSpot CRM creates lists and graphs based on Zoom webinar activities.

Asana

Asana is software that helps teams track, manage, and organize work. Zoom integration facilitates that objective because video conferencing can aid in remote collaboration.

Zoom integration is available to all Asana users.

With Zoom integration, users can link Zoom meetings to tasks shown on Asana. Users have the option of indicating when a task will be discussed, solved, or completed.

Attached to the linked tasks are the recordings and transcripts of associated meetings. To use this feature users must have a Zoom plan that allows recordings and transcripts and have it enabled.

Asana retrieves the recordings and transcripts and attaches them to the linked tasks. One meeting may link to multiple tasks. In this case, Asana will attach the recording and transcript to all the linked tasks.

ActiveCampaign

Zoom can also integrate with ActiveCampaign through Zapier. Users can add Zoom webinar registrants to ActiveCampaign to follow up on leads.

For each new webinar, users of ActiveCampaign can update the ‘Date’ field of their contacts. This enables contacts to receive messages before and after the webinar.

Users can also add meeting details to contact card data in ActiveCampaign. This helps to keep track of appointments. It also keeps track of where contacts are in their customer journey.

For individual contacts, ActiveCampaign will keep track of the date, time, and type of scheduled Zoom meeting.

Zendesk

Zendesk also integrates with Zoom. Team members can connect with customers through video calls to resolve issues.

Zendesk with Zoom integration offers many useful features.

For example, customer service agents can schedule and start a Zoom meeting from a Zendesk support ticket. Agents can create a meeting at any time.

They can post the Zoom meeting links to a Zendesk conversation or email. This ensures that the customer can join the meeting with ease.

If permitted, customer service agents can remotely control the customer’s screen. Using this facility, agents can help them to resolve an issue.

Links to meeting recordings can be posted to the Zendesk ticket conversation.

MURAL

MURAL is a virtual tool that enables teams to collaborate and brainstorm. It gives teams a shared virtual space to collaborate with visuals. It is the virtual version of having a whiteboard or other visuals in a physical room.

MURAL integrates with Zoom via the MURAL Zoom App. This brings visual collaboration into Zoom meetings.

This integration is beneficial to several businesses and work roles.

For example, it enables teams to spend more time debating instead of sharing ideas.

Sales teams can host interactive business development sessions.

It enables clients to give real-time feedback during a workshop. It also allows UX designers to lead design reviews more effectively.

monday.com

Similarly to Asana, monday.com is a software tool that manages projects and teamwork. It provides tools to centralize the information from meetings.

monday.com now includes an integration with Zoom. It centralizes information from these virtual meetings into a user’s account.

To add Zoom to monday.com click on the integrations button, which looks like a plug, at the top of the dashboard. Then select Zoom.

This integration allows teams to take notes during a Zoom meeting. This helps them to keep an accurate record and remember action items.

Meeting recordings can be attached to the monday.com board.

Docket

Docket’s software provides tools that help to create productive meetings. to be more productive.

Docket’s functionality incorporates very well into Zoom meetings.

Meeting agendas and summary notes appear in the Zoom chat window. Guests can take notes in the chat window as well.

The Overlay feature overlays the Docket agenda on top of the Zoom video. This allows users to simultaneously see the video screen and view resources and notes.

Docket also retrieves Zoom transcriptions and attaches them to the correct meeting. This allows users to confirm the exact words used about a topic.

ClickUp

ClickUp is a project management tool for businesses of all sizes. Zoom integration helps to manage remote work.

Users can start a Zoom meeting from any ClickUp task by clicking on the Zoom icon.

The link to a Zoom meeting is posted in a comment, allowing all involved in the task to join.

ClickUp also updates the task with details from the Zoom meeting and a link to the recording.

Hive

Hive is another software that integrates with Zoom. It helps coworkers to collaborate and communicate remotely.

With this integration, users can start Zoom meetings from the Hive app.

First, users need to enable Zoom in ‘Hive Apps’. Then they can start a meeting by selecting the Zoom button at the top of a chat window.

Integrating Zoom with Hive is essential for remote work. Some benefits of this integration include syncing information, sharing screens, and recording meetings.

Setting up Zoom in Hive takes 30 seconds. Users can immediately use Zoom for their business meetings.

Close

Close strives to provide powerful communication tools to help salespeople close deals. Now they are integrating Zoom to include video conferencing in this CRM.

Meetings are synced to leads within Close. This allows users to see past and upcoming meetings.

They can also see all the other communication they have had with a lead including calls, emails, and more.

Close reminds users of upcoming Zoom meetings. It is possible to launch meetings with one button inside of Close.

Zoom calls take place within the lead view of Close. This allows users to be in the Zoom call and take and view notes without leaving the CRM.

Close attaches recordings of Zoom meetings to the respective lead so sales agents can access previous calls.

Pipedrive

Integrating Zoom with Pipedrive enables users to schedule meetings, invite guests, and log calls. All without leaving the Pipedrive app.

To install the Zoom integration, users need to go to an activity and click on ‘Video Call’. Next, select ‘Install Zoom Integration’ and follow the instructions.

To schedule a Zoom meeting on Pipedrive, users need to go to an activity and click on ‘Video Call’. Then select ‘Make it a Zoom Meeting’.

This will generate a Zoom link which gets added to the invitation sent to guests.

Click on ‘Join Meeting’ in the activity detail page of any linked deal or person to join a scheduled Zoom meeting. This allows users to join a Zoom meeting without leaving Pipedrive.

It also allows users to view contact information during the call.

Arlo

Arlo is a platform that enables users to manage training businesses. Zoom integration allows users to provide training sessions through video conferencing.

With Arlo and Zoom, users can create multiple online courses, face-to-face sessions, and self-paced courses.

The interactive video conferencing that Zoom provides helps trainers and students communicate. Screen sharing, surveys, and virtual hand-raising keep learners engaged.

Zoom also has buttons for users to provide simple responses to questions. Breakout rooms allow small groups to collaborate.

Virtual whiteboards and chat windows facilitate interactions. All of these tools help trainers create important interactions with their clients.

FAQs about Zoom integrations

1. What are the most popular integrations for Zoom?

Numerous well-known programs, including as Google Drive, Microsoft Office, and Dropbox, are integrated with Zoom. Additionally, it includes native interfaces with CRM systems like Salesforce and Slack. Appointment booking tools like Acuity Scheduling and scheduling software like Calendly are examples of further popular connectors.

2. How do I integrate Zoom with my CRM software?

You can streamline your sales process by arranging meetings and attending them directly from your CRM platform by integrating Zoom with the software. With well-known CRM programs like Salesforce, HubSpot, and Zoho CRM, Zoom has native connections. Zapier can be used to build unique integrations with other CRM programs.

3. Is it possible to automate Zoom meetings with other tools like Zapier or IFTTT?

Yes, you can use applications like Zapier and IFTTT to automate Zoom meetings. You may design unique workflows on these platforms to automate processes like organizing Zoom meetings, issuing invitations, and recording sessions to your cloud storage.

4. Can I integrate Zoom with my project management software?

The answer is that Zoom can be integrated with programs for project management like Asana, Trello, and Monday.com. You can effortlessly schedule and join meetings from your project management platform and keep all of your communication in one place by integrating Zoom with project management software.

5. What are the steps to integrate Zoom with my scheduling software?

It’s simple to integrate Zoom with calendaring applications like Calendly or Acuity Scheduling. To adjust your meeting settings, first link your Zoom account to your calendaring software. You may effortlessly arrange and join meetings from your scheduling software once your integration is set up.

6. How can I integrate Zoom with my learning management system?

By integrating Zoom with your learning management system (LMS), you may design and run online courses and virtual classrooms. With well-known LMS platforms like Canvas, Blackboard, and Moodle, Zoom supports native connectors. Additionally, you can build unique integrations with your LMS using the Zoom API.

7. What are the benefits of integrating Zoom with other tools?

You can enhance productivity, speed up operations, and save time by integrating Zoom with other products. You can more effectively organize meetings, join calls, and share files by integrating Zoom with your preferred tools. Additionally, you can automate monotonous operations to avoid switching between applications.

8. Can I integrate Zoom with my email marketing platform?

Yes, Zoom can be integrated with email marketing tools like Constant Contact and Mailchimp. You can invite subscribers to webinars and online events, send follow-up emails, and monitor attendance and engagement by connecting Zoom with your email marketing platform.

9. How do I integrate Zoom with my video editing software?

You may enhance your Zoom recordings by integrating Zoom with video editing programs like Adobe Premiere Pro or Final Cut Pro. Your video editing software will let you import and edit your Zoom recordings just like any other video file.

10. Is it possible to integrate Zoom with my social media accounts?

It’s true that Zoom can be integrated with your Facebook and YouTube accounts. You may communicate with your followers and reach a larger audience by live-streaming your Zoom meetings and webinars on social media. You can stream your Zoom meetings to numerous social media networks at once by using programs like Restream or OBS Studio.

So, Are Zoom Integrations Useful?

This article listed some of the most popular app integrations currently available.

With these app integrations, the impressive features of Zoom can be fully utilized. Once these integrations with popular apps are set up, users can schedule and host meetings and so much more.

By combining Zoom with other platforms, especially the one you can fully rely on like Amelia, businesses can thrive both now and in the future.

The post The Most Useful Zoom Integrations To Increase Your Productivity appeared first on Amelia WordPress Booking Plugin.

Handwritten notes often miss important details, resulting in an imperfect record. With meetings held on a virtual platform, it is possible to record audio and video. Recorded meetings can then be revisited or shared with those who were unable to attend.

To learn how to record a Zoom meeting successfully, check out this brief guide we’ve prepared for you. You’ll find out:

• Can Users Record a Zoom Meeting
• How to Record a Zoom Meeting on a Local Hard Drive
• How to Record a Zoom Meeting in the Cloud
• How to Record a Zoom Meeting from an iOS or Android Device
• Zoom Recording Tips

Can Users Record a Zoom Meeting

Can users record a Zoom meeting? Yes. Zoom recording options are available for both free and paid accounts.

Free accounts have some restrictions. Paid accounts give users more tools and recording freedom.

For free accounts, Zoom stores recorded meetings on the local hard drive of the user. Paid accounts get the option to save recorded meetings either on local hard drives or in the cloud.

Zoom also provides different layout options for meeting recordings to suit each circumstance. Local recordings, cloud recordings, and recording on mobile devices have different options too.

How to Record a Zoom Meeting on a Local Hard Drive

Both free and paid accounts have access to the local recording. The recording is saved to the computer.

The user has the option to share the file with others or upload the file to a storage service or a streaming service.

Limitations to local recording

Local recordings do not support the following features:

• Record using iOS or Android
• Include participant names
• Separate recording of the active speaker, gallery view, and shared screen
• Audio transcription

Enable settings to record Zoom meetings

Zoom saves local recorded meetings in a default location. This is usually in a folder titled “Zoom” under Documents in the computer’s files.

To save recorded meetings in a different location, follow these steps:

• Open Zoom and sign in to your account. The Zoom Client will appear
• Click on the gear icon in the right corner to open the settings window
• Select the option Recording

• Local recording settings will open. Under the Store my recording at field, click on Change.
• Then select the desired location to save recorded meetings

In this window, users can choose other settings for recording meetings. Users can choose to add a timestamp or they can record a separate audio file for each speaker in the meeting.

Options for recording screen sharing are also provided.

If using the Zoom web version, follow these steps to enable the recording option:

1. Sign in to the Zoom web portal
2. Go to the Personal menu located on the left-hand side of the screen
3. Click on Settings
4. Select the Recording tab
5. Hit the toggle button next to the Local Recording. This enables the local recording feature

Individual groups created on Zoom also have the ability to record their meetings. To enable the screen recording feature for a group, do the following:

1. Sign in to the Zoom web portal
2. Click on User Management in the left-hand toolbar
3. Select Group Management
4. Scroll to a specific group
5. Click on the settings tab for that group
6. Click on the recording tab and enable local recording for that group

Start a local recording

Hosts and co-hosts have the control to record meetings. Participants can record a Zoom meeting if the host gives them permission.

Local recordings are saved as MP4 files and audio recordings are saved as M4A files.

Recording layouts include:

• active speaker
• gallery view
• shared window
• shared screen with gallery view thumbnail

Here’s how to record a Zoom meeting on a computer:

• Press the Record button located in the toolbar at the bottom of the window. For free account users, it will record on the computer.
• Paid account users will see a menu with the choice to record on the computer or to the cloud. Select Record on Computer.

• A recording indicator will appear in the left-hand corner of the screen
• The toolbar will display a pause button and a stop button
• Under Participants a red dot indicates who is recording the meeting
• To stop the recording press the stop icon in the toolbar or end the meeting
• When the meeting ends Zoom will convert the recording and save it to the computer

After converting the recording, Zoom saves the recording in a file. The file shows the date, time, and Zoom account information.

The files saved include a video copy and an audio-only copy.

The video copy is usually named zoom_0. The audio copy will carry the filename audio_only.

Users can access recorded meetings from both the computer file explorer and the Zoom client. To access through Zoom, go to the Zoom client and click on the Meetings tab that appears at the top of the window.

On the left side, switch the toggle from Upcoming to Recorded. All recorded meetings will appear with options to open, play, play audio, or delete.

How to Record a Zoom Meeting in the Cloud

Another option for users is to record and save meetings to the cloud. This is optimal for sharing the recordings with others.

Zoom cloud recording also provides useful features to businesses such as audio transcription. Only paid accounts have the option of cloud recording.

Pro, Business, and Zoom Room plans get one GigaByte of cloud storage. Education plans get half a GigaByte of cloud storage.

For more storage, users need to make an additional purchase.

Benefits of cloud recording:

• Video, audio, and chat text recorded
• Start Cloud recordings on an iOS or Android device
• Download the files to a computer
• Share the files with a provided link
• Start recording the meeting even if the host is not there
• Add a timestamp
• Display participant’s names
• Receive a transcript of the meeting
• Layout options include:
  • Active speaker
  • Gallery view
  • Shared window
  • Shared screen with active speaker thumbnail
  • Shared screen with large active speaker thumbnail
  • Shared screen without thumbnail

Enable cloud recording

To enable cloud recordings follow these steps:

• Sign in to the Zoom web portal
• Click on Settings in the left-hand navigation toolbar
• Select the Recording tab
• Verify that Cloud Recordings is enabled. If not switch the toggle button to enable it

Start a cloud recording

Hosts and co-hosts can start a cloud recording. Participants must be a co-host to start a cloud recording, otherwise, they can start a local recording.

Here is how to record a Zoom meeting to the cloud:

• Start a Zoom meeting as the host or co-host
• Press the Record button on the toolbar
• A menu will appear with the option to record to the cloud or the computer. Select Record to the cloud
• Pause and stop icons will appear on the toolbar
• To stop the recording press Stop or end the meeting
• After the meeting ends, Zoom will process the recording. In general, the processing will take twice the amount of time of the meeting.

Because of a high volume of recordings, processing may take up to 72 hours.

• When the files are ready, Zoom will send a notification email to the host. The email will include a link for the host to access the file and a link to share the file with others.

How to Record a Zoom Meeting from an iOS or Android Device

iOS and Android devices can record the screen of Zoom meetings to the cloud. Local recording is not possible for mobile devices.

Layout options for mobile screen recording include:

• active speaker
• shared screen with an active speaker
• shared screen without an active speaker

The meeting host can start a cloud recording on a mobile device. Follow these steps for both iOS and Android:

• Start a meeting as a host
• Click on the More option in the toolbar
• Select Record to the Cloud
• A recording indicator will appear at the top of the screen
• To pause or stop the recording press More and then click on Pause or Stop

• After the meeting ends the recording will process and will be accessible in the Zoom web portal. Users can view them by signing into their Zoom account on the web portal.

Then select Recordings. All recordings will appear with the option to view or delete them.

Zoom Recording Tips

• Make sure to be well-lit with light illuminating your face. Either sit by a window to let sunlight in or turn on the lights
• Position the camera to capture from the shoulders and above. Try not to be too close or too far away.
• Make sure to have a fast internet speed for the best quality
• Look over the layout options for local recording and cloud recording. Choose the option that best suits the circumstances
• During the meeting, you can pause and resume the recording without interrupting the meeting
• Stopping the recording will not interrupt the meeting
• Ending the meeting will stop the recording and will start the rendering process
• Cloud recordings take longer to process than local recordings
• Cloud recordings are safe from computer crashes

Ending Thoughts

Following these simple steps to record a Zoom meeting will help both free and paid account users to record and save meetings.

Recording meetings is a useful tool for all types of businesses. Instead of using handwritten notes, businesses have a perfect record of the meeting.

This allows them to review the meeting for clarification or improvement. Or they can send the recording to those who were unable to attend.

Recording meetings on Zoom is a great business tool. Combined with other recording screen tools it helps companies thrive. In case you want to edit your Zoom recording, Veed or Clipchamp are tools that can help you.

Another great tool that can help your business grow is Amelia. Amelia is an automated booking software with Zoom integration.

It simplifies the appointment booking process and schedules and manages Zoom meetings. With Amelia, each employee can have their own Zoom account to schedule and connect to meetings.

The combined functionality of Zoom and Amelia helps businesses expand.

FAQs about recording a Zoom meeting

1. How do I start recording a Zoom meeting?

The host or co-host can choose whether to record a Zoom meeting on their computer or on the cloud by clicking the “Record” button at the bottom of the screen. The meeting will then be captured on camera and stored in the designated place.

2. Can I pause or stop recording during the Zoom meeting?

Yes, by selecting “Pause” or “Stop” on the recording control panel, the host or co-host can pause or end the recording while the Zoom meeting is in progress. When the recording is stopped or started again, participants will be informed.

3. How do I access the recorded Zoom meeting after it has ended?

The recording will be processed and saved to the specified destination when the Zoom meeting has ended. The “Recordings” tab in the Zoom web portal or desktop software can be used by the host or co-host to access the recording.

4. Can I record a Zoom meeting on my phone or tablet?

By hitting the “Record” button and choosing “Record to this device,” Zoom meetings can really be captured on mobile devices. The recording will be stored locally on the gadget.

5. What is the maximum recording length for a Zoom meeting?

Depending on the type of account being utilized, a Zoom meeting’s maximum recording length can vary. The longest recording you can make with a free account is 40 minutes. Premium accounts are able to save records for longer periods.

6. How do I record only the audio from the Zoom meeting?

The host or co-host can choose “Record audio only” while starting the recording to capture only the audio from a Zoom conference. The video recording will be kept in one file, and the audio recording in another.

7. Can I choose where to save the recorded Zoom meeting?

Yes, by selecting the desired place upon initiating the recording, the host or co-host can decide where to save the recorded Zoom conference. You have the choice of saving to a local device or the cloud.

8. How can I ensure that the quality of the recorded Zoom meeting is good?

It is advised to have a steady internet connection, utilize a high-quality microphone and webcam, and reduce background noise to ensure that the quality of the recorded Zoom conference is satisfactory. Also, testing the recording options before the meeting is advised.

9. Do I need the host’s permission to record a Zoom meeting?

Indeed, it is typically advised to ask for permission from the host before recording a Zoom meeting. Under the Zoom options, the host can activate or prevent the ability for participants to record.

10. Can I record a Zoom meeting without the participants knowing?

It is impossible to record a Zoom meeting without the attendees’ knowledge because they are informed when the meeting is being recorded. If they do not want to be recorded, participants can opt to switch off their video or audio during the meeting.

If you enjoyed reading this article on how to record a Zoom meeting, check out our other Zoom-related articles:

• How to Change Your Background on Zoom
• How to Create a Zoom Meeting
• How to Add Zoom to Google Calendar
• How to Schedule a Zoom Meeting

The post How to Record A Zoom Meeting in A Few Easy Steps appeared first on Amelia WordPress Booking Plugin.

With Zoom, you can schedule a personal meeting by choosing the scheduling calendar you prefer to use. This way you can organize your meetings in advance, making everyone more comfortable, and giving everyone the chance to prepare.

So, let’s get the most out of this revolutionary application and learn how to schedule a Zoom meeting.

How to Schedule a Zoom Meeting 

It’s not too complicated to schedule Zoom meetings and send an invitation text for contacts to join the scheduled meeting. However, there are different ways of going about this. And depending on which device you choose to invite them from, the process differs slightly.

Zoom meetings are possible on smartphones, tablets, and computers. Having these options is great, as sometimes, adjusting your approach when you schedule a meeting will be unavoidable.

Hosting and scheduling Zoom meetings is possible on

• The Zoom web portal
• The Zoom desktop app
• The Zoom mobile app

How to schedule a Zoom meeting on the Zoom website

Without downloading anything, you can schedule a meeting on the Zoom homepage. Go to your account details by clicking My Account in the upper right corner. If you don’t have a Zoom account yet, create a new account first.

• You will see a schedule button at the top. After clicking Schedule a Meeting, fill out the form.
• On this form that looks like a calendar, you fill out your topic and give an optional description (what your scheduled meeting is going to be about).

• Set a date and time in the When section.
• Determine the approximate duration of the scheduled meeting (a maximum of 45 minutes if you use a free account), and choose your time zone.
• If you plan to host a recurring meeting, select that too.

• You will get a generated personal meeting ID. Click Copy Meeting Invitation. Then click the blue meeting invitation to copy the meeting URL and/or the entire text of the invitation to your clipboard from the pop-up window.
• Save after you completed all details and you can send the meeting URL to your participants so they can see the scheduled meeting information that they need.

You will need the personal meeting ID or the meeting link for others to join the meeting.

How to invite attendees to your scheduled Zoom meeting

Firstly, use the calendar invitation option and create a calendar event.

Next to When, in between the date and time boxes, you will see a calendar icon. You can choose the calendar you’d like to use.

Google Calendar is a fine option. It’s linked to Gmail and you can count on great Gmail support from the Gmail help center. Allow Zoom to access your Google Calendar. If your attendees have access to this calendar, they can now see that a time and date have been set for your scheduled meeting.

If for some reason you don’t wish to use your Google Calendar, use the text of the invitation

Paste the entire text of the invitation you’ve copied to your clipboard when generating your meeting ID in step 6 into an email or a chat message to send to your attendees.

How to schedule a Zoom meeting using the Zoom desktop app

It’s much easier for a meeting maker to schedule a Zoom meeting using the desktop app.

• On top of the screen, click the Meetings tab.
• You will see a tiny plus symbol.
• Click the plus to schedule your new meeting.
• You will see a pop-up that looks a lot like the website form.

• Follow the same procedure and fill out the details of your meeting.
• Click the blue Schedule button to create the meeting.
• Scheduled meetings move to the column on the left.

Once you scheduled your meeting, you can copy the invite link and paste it into an email, text message, or share it on social media. You can also use it for your calendar event.

You can also adjust scheduled meetings. For example, you can secure the meeting with a meeting passcode to keep away people who don’t have the invite link.

How to schedule a Zoom meeting on your mobile app

• Open the Zoom app on your iPhone, iPad, or Android and go to Meet & Chat.
• Click Schedule.
• On the form to create a meeting, enter the name, the date and time, and choose whether your meeting will be recurring or not.
• Once completed, Tap Done.

• Another page (form) will open.
• Here you can add your meeting to your mobile calendar and add attendees and contacts.

• Tap OK if a pop-up asks to give Zoom access to your contacts.
• Tap Done again.

On the Meetings tab, you can re-open your host schedule to add more attendees if you’d like.

In a pop-up menu, you can opt to send the meeting invitation link via email or message. Or you can copy the invitation link to paste on your social media accounts, for example.

How to Invite People to a Meeting in Progress

As promised, we will explain how you can invite people and contacts to ongoing meetings.

Use the orange New Meeting tab. You can find it on the left of the Schedule tab on the mobile app. On the desktop app, it’s positioned right above the Schedule tab.

If you use the website:

• Click the orange New Meeting tab.
• Click Manage Participants at the bottom of the live meeting video screen.

• Click Invite Others (the blue fellow carrying his plus-badge on the chest).
• The first tab on top of the pop-up provides the option to invite contacts

• You can choose to send an email invitation or copy the invitation link instead

And if you’re a mobile app user:

• Click the orange New Meeting tab.
• Tap participants after tapping the blue Start a Meeting tab. You can find this tab at the bottom of the video screen.
• Now tap Invite.

• Invite contacts
• Send the invite link through email or message
• Copy the URL to the live call

Why Is It Important to Know How to Schedule a Zoom Meeting?

Zoom is a web-based video conferencing tool with a local, desktop client and a mobile app that allows users to meet online. Zoom is at its best when hosts schedule their Zoom meetings and conference calls ahead of time.

As a host, you can record the meeting and create MP4 and M4A recordings during the meeting. You can enable optimization and sound transfer for video sharing. Everything you share through your desktop or mobile application is of very high quality.

There are a lot of meeting settings that make the experience worthwhile.

Participants can collaborate on projects, share screens, and can speak to the group. Meetings just work better when everyone can be well prepared and has the time to show up.

All the more reasons to prepare your meetings well by scheduling them.

Integrate Zoom With Amelia

The Zoom mobile app can offer you the basic features you need to work remotely in an efficient way. But for a better experience and smooth meeting scheduling process, integrating Zoom with other apps is of great help.

For more advanced options and streamlined collaboration, most users install plugins. And that’s where Amelia comes in. Amelia is a plugin created to automate the process of scheduling and organizing meetings and, as such, helps the Zoom app perform better and assure great results.

Amelia can work together with Zoom if you want to schedule a Zoom meeting.

This allows you to manage your scheduled time efficiently while sharing it with different working teams. It is quite easy to integrate this plugin in Zoom and these are the steps that you have to follow:

FAQs about how to schedule a Zoom meeting

1. How do I schedule a Zoom meeting for a future date and time?

Go into your Zoom account, click the “Schedule a Meeting” option, and enter the meeting’s specifics, including the time, date, duration, and subject, to arrange a Zoom meeting for a future time and date. Also, you have the option to enable settings like a waiting area or a password for increased protection. To confirm your meeting, click the “Schedule” button after entering all the necessary information.

2. Can I schedule a recurring Zoom meeting for weekly team meetings?

For weekly team meetings, you can set up a recurring Zoom meeting. Simply choose “Recurring meeting” when arranging the meeting, then specify the number of times it will occur and when it will end. This will make it simple for your team to join because the same meeting URL and information will be used for each meeting in the series.

3. How do I invite participants to my meeting?

You have two options for inviting people to your scheduled Zoom meeting: either send them the meeting link, or use the “Copy Invitation” button to copy the meeting information and send it to them by email or another messaging service. By clicking the “Invite” option and choosing the people you wish to invite from your contacts or by entering their email addresses, you may easily invite participants directly through the Zoom interface.

4. How do I add a password to my Zoom meeting to ensure security?

Simply choose the “Require meeting password” option when arranging the meeting to add a password for additional protection to your Zoom meeting. You have the option of using Zoom’s pre-generated password or making your own. This will make sure that nobody else can attend the meeting without the password.

5. Can I schedule a meeting without a Zoom account?

No, you need a Zoom account to book a Zoom meeting. But, by just clicking on the meeting link provided by the host, you can join a meeting as a participant without creating an account.

6. How do I schedule a Zoom meeting with breakout rooms?

Use the “Breakout Room pre-assign” option when organizing a Zoom conference if you want breakout rooms. This will enable you to allocate attendees to particular breakout rooms prior to the conference. You can also decide whether to assign rooms at random or to let attendees pick their own during the meeting.

7. Can I schedule a Zoom meeting from my mobile device?

By installing the Zoom app and signing into your account, you may schedule a Zoom meeting from a mobile device. From there, you may carry out the same procedures for scheduling a meeting, inviting attendees, and customizing its settings as you would on a desktop or laptop computer.

8. How do I set up a waiting room for participants before the meeting starts?

Enable the “Waiting Room” option when booking the meeting to create a space for attendees to wait before the meeting begins. By doing this, it will be ensured that attendees will be kept in a fictitious waiting area until the host invites them to the meeting. This can offer an additional layer of protection and assist keep unauthorized people from entering the conference.

9. Can I schedule a Zoom meeting that automatically records the session?

Yes, you may plan a Zoom meeting that records the session automatically. When scheduling the meeting, turn on the “Record the meeting automatically” option. You can decide whether to keep the recording on your computer or in the cloud. You can also decide whether to let participants record or not.

10. How do I customize the settings for my meeting, such as enabling or disabling screen sharing or muting participants?

When setting up a Zoom conference, select “Advanced Options” by clicking on the “Advanced Options” icon. From there, you may activate or disable a range of settings, including whether guests are allowed to join before the host, whether screen sharing is allowed or not if participants are muted when they join, and more. The waiting area, recording options, and other advanced features are among the settings that can be altered. Click the “Schedule” button to confirm your appointment after customizing the options to your preferences.

Parting Words

And that’s about it. Now you know how to schedule a Zoom meeting no matter which device you use, as well as how to invite your friends or colleagues to join.

Also, there’s a lot more you could do if you decide to use Zoom with Amelia. Amelia isn’t only about creating a personal meeting or a business one. It’s about automating your schedule so you can focus on the things that matter to you.

If you enjoyed reading this Zoom tutorial, check out the following ones:

• How Does Zoom Work
• How to Create a Zoom Meeting
• How to Change Your Background on Zoom
• How to Record a Zoom Meeting
• Google Meet Vs. Zoom: Which One Is Best for You?

The post How to Schedule a Zoom Meeting and Invite Others appeared first on Amelia WordPress Booking Plugin.

As one of the most used virtual meeting apps, Zoom has included some fun (and useful) features for its users. These features include virtual backgrounds, filters, and a touch up my appearance feature.

In this article, you’ll first learn how to change your background on Zoom, both on a desktop and mobile device. Next, you’ll discover some tips and best practices when it comes to using Zoom backgrounds and other effects. Finally, you’ll find out how you can upload your own photos to be used for a Zoom background.

How to Change your Background on Zoom

• How to enable Zoom backgrounds
• How to change your background on Zoom during a meeting
• How to change your background on Zoom before a meeting
• How to change Zoom virtual backgrounds on a mobile device

How to enable Zoom backgrounds

To change background images on Zoom, the virtual background setting needs to be enabled. Here is how to enable Zoom virtual backgrounds on different types of accounts.

If you have a personal account, follow these steps:

• Download the Zoom app
• Sign in to the Zoom web portal
• On the left-hand side, click on Settings under the Personal menu
• Next select In Meeting (Advanced)
• Scroll to the Virtual background
• Enable Zoom virtual backgrounds by switching the toggle to the on position
• Checkmark “Allow use of videos for virtual backgrounds”

For licensed accounts with several users:

• Sign in to the Zoom web portal as an administrator with permission to edit settings
• On the left click on Account Management under the Admin menu
• Then select Account Settings
• In the Meeting tab scroll to Virtual background
• Switch the toggle to the on position to enable Zoom backgrounds

If you use Zoom Groups:

• Sign in to the Zoom web portal
• In the menu on the left under Admin click User Management
• Next select Group Management
• Select the group then click the Meeting tab
• Navigate to the Virtual Background option
• Switch the toggle to enable the feature

After adjusting the settings users need to sign out and back into the Zoom Desktop Client.

How to change your background on Zoom during a meeting

After enabling Zoom backgrounds users can change their background during a meeting.

Follow these steps:

• Join or start a meeting
• Click the arrow next to the Start/Stop Video icon
• Select Choose Virtual Background
• If prompted download the background image package
• Select which background you want
• Close the window to go back to the meeting
• To turn off the background, go back to the virtual background page and select None

How to change your background on Zoom before a meeting

Users can turn on a virtual background before entering a Zoom meeting. To do so follow these steps:

• Sign in to the Zoom client
• Before joining or starting a meeting, click on the setting icon represented by a gear in the right corner. Or click on your profile picture and then select settings.

• On the left-hand menu click on Backgrounds & Filters
• Click on the background image you want
• A preview video will display what your image will look like during the Zoom meeting
• When you enter a meeting you will have a Zoom virtual background

How to change Zoom virtual backgrounds on a mobile device

As with the desktop version, to change a Zoom background on the mobile app you first need to enable virtual backgrounds. To change the background image on a mobile device users need to be in a meeting.

The Zoom mobile app is designed the same way for Android and iOS devices.

Here is how to change your background on Zoom if you’re using a mobile device:

• Open Zoom
• Join or start a meeting
• During the meeting click on More which appears in the toolbar at the bottom of the screen
• Click on Virtual Background
• Select one of the provided background images or add your own by selecting the plus icon
• Click on Close to go back to the meeting
• To turn it off, click on More, Virtual Background, then select None

Tips for Zoom Backgrounds

For virtual images to work well on Zoom, a user needs to have a solid color background. A green screen would produce the best results but it is not necessary to have a green background.

Here are some tips for Zoom backgrounds to work the best:

• Use a green screen
• If you do not have a green screen use a solid color background
• Do not wear the same color as your background
• The background cannot be the same color as your skin
• Make sure to be well-lit
• Make sure your face is directly in front of the camera
• Zoom can have difficulty distinguishing more than one person with virtual backgrounds. For the best results, have one person on the screen

Uploading your own background images

Zoom allows its users to upload their own images or videos to use as a virtual background. To do so, from the Zoom Client click on the gear icon to open the settings window.

Click on Background & Filters. Then click on the plus icon and select Add Image or Add Video. A window will open that will allow you to select a picture or video from your computer.

During a meeting, users can also add their own background images. Press the upward arrow by the start and stop video option. Then click on Background & Filters and click on the plus icon and select Add Image or Add video.

To delete an image you have uploaded click on the X in the top right corner of the image. Zoom supports the formats JPG, PNG, BMP, and MP4 for virtual background images and videos.

GIFs are not supported and any images that violate the Zoom user agreement may get reported. There are no size restrictions for adding background images but it is best to use images that match the ratio of the camera.

Zoom recommends a ratio of 16:9 and a resolution of 1280×720 or 1920×1080 pixels. If the background image is blurry with these recommendations contact Zoom customer support.

How to Use Zoom’s Other Effects

As we’ve already mentioned, Zoom has several other features that enhance video appearance. Use the following instructions to enable them.

To enable the Touch up my appearance and the Adjust for low light features:

• Sign in to the Zoom client
• Click on the gear icon to open the settings
• Click on Video
• Checkmark the “touch up my appearance” or “adjust for low light” box
• Use the slider and menu to adjust them to your preference

Zoom remembers the settings for the touch-up appearance feature and will use it the next time you join a meeting.

If you are already in a meeting, follow these steps:

• Click on the upward arrow next to the stop and start video button
• Select Video settings
• The settings window will open where you can enable those features

To enable the Filters and Studio Effects features:

• Go to the settings window by clicking on the gear icon in the Zoom client. Or during a meeting click on the upward arrow next to the stop video button
• Select Background & Filters
• Click on the Video Filters tab
• Click on the filter you want
• Or click on Studio Effects (Beta) option in the bottom right corner
• Select the options you want and use the slider to change the opacity
• Close the window to join the meeting again

Zoom will remember your preferences and will use them in the next meeting.

Takeaway

The virtual background feature of Zoom is a helpful tool for all who conduct meetings online. It’s quite beneficial for those who do not want clients to peek into their homes.

May these instructions on how to change your background on Zoom assist you in conducting business online.

And if you’re looking for more assistance when it comes to scheduling and conducting Zoom meetings, check out Amelia – a WordPress booking plugin for professionals. Amelia integrates with Zoom and can connect to a Zoom account in a few clicks.

Amelia schedules Zoom meetings or sessions and allows website visitors to book appointments online. Once an appointment is booked, Amelia sends a notification with the Zoom link. The link is also available in the appointments and event information.

Using Amelia and its Zoom integration saves time and lets you focus on more important tasks (which is growing your business).

FAQs about how to change your background on Zoom

1. How do I change my Zoom background?

Start or attend a meeting first before changing your Zoom background. Next, choose “Select Virtual Background” by clicking on the ^ arrow next to the “Stop Video” option. From there, you can either upload an image or select one of Zoom’s pre-built backgrounds.

2. Can I change my Zoom background during a call?

You can alter your Zoom background while on a call, yes. Simply select “Select Virtual Background” by clicking on the ^ arrow adjacent to the “Stop Video” button, then choose a different background.

3. Can I use my own picture as a Zoom background?

You can utilize your photo as a Zoom background, yes. To achieve this, pick “Select Virtual Background,” click the + icon to upload your image, and then click the ^ arrow next to the “Stop Video” option.

4. What are the recommended dimensions for a Zoom background image?

1920 by 1080 pixels is the suggested size for a Zoom background image (16:9 aspect ratio). Zoom, however, also has the ability to automatically change the proportions of photos that are either too big or too small.

5. How do I disable virtual background in Zoom?

Click the arrow next to the “Stop Video” button, then “Select Virtual Background,” and then select “None” to turn off virtual backgrounds in Zoom. By doing this, you may see your true surroundings without any synthetic backdrop.

6. How do I troubleshoot issues with changing my Zoom background?

Check to see if your Zoom version is current and that your machine satisfies the system requirements if you’re having difficulties changing your Zoom backdrop. Additionally, check your video settings and ensure that your camera is working correctly.

7. Can I use video backgrounds on Zoom?

Indeed, Zoom allows you to use video backdrops. To accomplish this, click the ^ arrow next to the “Stop Video” button, choose “Select Virtual Background,” and then select a video file by clicking the “Video” tab.

8. How do I add a background blur in Zoom?

Join or begin a meeting first before using Zoom to blur the background. Then, choose “Video Settings” by clicking the ^ arrow next to the “Stop Video” option. Turn on the “Virtual Background” option by clicking “Background & Filters” from there. The ‘Blur’ option is then available if you want to apply background blur.

9. How do I save a Zoom background?

Click the ^ arrow next to the “Pause Video” button, choose “Select Virtual Background,” and then click the “+” icon to upload your own image to store a Zoom background. Your image will be preserved as one of your virtual backgrounds once it has been uploaded.

10. How do I change my Zoom background on mobile devices?

On mobile devices, you must first join or start a meeting to change your Zoom background. Then, pick “Virtual Background” by tapping the three dots in the bottom right corner. From there, you may upload an image or select one of Zoom’s pre-built backgrounds. Not all mobile devices can support virtual backgrounds, so keep that in mind.

In case you’re looking for more Zoom-related tutorials, take a look at the following articles:

• Zoom Integrations
• Zoom Keyboard Shortcuts
• How to Create a Zoom Meeting
• How to Add Zoom to Google Calendar

The post How to Change Your Background on Zoom appeared first on Amelia WordPress Booking Plugin.

This article will explain the different methods available, giving a step-by-step guide on how to integrate Zoom with Google Calendar using each method. It will also highlight the premier Amelia WordPress plugin, which is a tool used to link your Zoom meetings to Google Calendar.

Table of Contents:

• The Zoom for Google Calendar Add-On
• The Zoom Scheduler Extension
• How to Add Zoom to Google Calendar Manually
• How to Join Or Start Your Zoom Meeting Using Google Calendar
• Is There an Easier Way to Schedule Your Meetings

The Zoom for Google Calendar Add-On

The first method of adding Zoom to your Google Calendar is the Zoom for Google Calendar add-on. This method is useful if you want to schedule a simple meeting with Zoom or place a call via Zoom Phone.

It is a big time-saver because it syncs information about scheduled Zoom meetings between Google Calendar and the Zoom app on your device. This is especially useful if you are the one tasked with scheduling zoom meetings.

The Google Calendar add-on can be downloaded from the G Suite Marketplace. Once installed, the add-on will show up on your Google Calendar desktop. It will also be accessible on your mobile device via the Google Calendar app for Android or iOS.

So how do you install this zoom scheduler?

Installing the Google Calendar add-on is easy, especially if you already have your own personal Google account. Follow the simple steps below:

• Sign in to your Google account
• Go to the G Suite Marketplace and look for Zoom
• Select ‘Zoom for Google Calendar add-on’
• Click Install (Once the installation process is finished the Install button will change to ‘installed’).

Once you’ve installed the add-on, how do you use it?

• Open up your Google Calendar and click the Zoom icon to the right of the screen. If the icon isn’t showing this means the add-on isn’t installed.
• Ensure you’re signed in to Zoom via the add-on and then create a new calendar event

• Look for the ‘Add Conferencing’ field and click it.
• Choose ‘Zoom’ from the drop-down.

After you click ‘Zoom’ a meeting will be generated, based on the criteria you put in the Zoom add-on menu. All the usual options that would be displayed if you were creating your meeting from the Zoom app, are still available in this menu.

Send the invitation to your participants and they’ll be able to join your Zoom meeting using your Google Calendar.

What about Android or iOS?

• Ensure you are signed in to your Zoom account through the Google Calendar add-on
• Next, open up your Google Calendar and create an event.
• In your event, click on ‘Add conferencing’
• Choose Zoom Meeting. You’ll then be redirected to zoom.us to log into your account.

Another great time-saving feature of this add-on is that it also allows you to edit and add a Zoom call to a meeting that was previously scheduled. To do this follow the same steps listed above.

The Zoom Scheduler Extension

Another way to add zoom to Google Calendar is by using the Zoom Scheduler Extension. This extension empowers participants to schedule Zoom meetings using their Google Calendar. The meeting link and details are then sent as a Google Calendar invitation to other participants. Attendees can then join the meeting with one click of a button directly from the calendar. This makes it useful for starting an instant meeting or scheduling future meetings.

So how do you install this extension?

To install, follow the steps below:

• First, ensure you are using Google Chrome
• Then google search Zoom Scheduler extension
• Download by clicking the ‘Add to Chrome’ option
• Then click the ‘Add Extension’ button

Once you’ve installed the extension, how do you use it?

• Open Google Calendar
• Set up a meeting and invite whomever you choose
• Then click ‘Make it a Zoom Meeting’
• You’ll then be prompted to sign in. After doing so, your meeting will be all set up.

All your participants will get the details needed to attend your Zoom meeting. To prevent you from having to repeat the same usage steps every time you want to schedule a new meeting, you can automatically schedule your meeting with the settings and attendees from your last meeting. Or, you can choose to change those settings by following the usage steps above.

How to Add Zoom to Google Calendar Manually

You may not feel comfortable with the fact that the add-ons ask for a lot of permissions.  The negative headlines about Zoom security issues make it reasonable to want to explore safer options.

If you don’t want to give Zoom the ability to snoop around in your Google Calendar you can still add a Zoom meeting to your Google Calendar.

You’ll feel safer but keep in mind this option has disadvantages. For example, you’ll be missing out on the automatic functions between Google Calendar and Zoom. You’ll also be losing the ability to join and start Zoom meetings directly from your Google Calendar.

Let’s now explore how to add Zoom to Google Calendar without using the add-on. To link the apps manually please follow the steps below:

• First, ensure you have the Zoom app installed and that you are signed in
• Then, create a new Zoom meeting and tap the ‘Copy Invitation’ button

• Now open up Google Calendar and create a new meeting or go into a previously created meeting event.
• Click ‘More Options’ and paste the copied Zoom meeting details into the notes section

• Then, save the meeting and set Google Calendar to send an email to chosen guests saved in your calendar. Once you click ‘Send’, each participant will get an updated Google invite with the Zoom meeting instructions to join.

How to Join or Start Your Zoom Meeting Using Google Calendar

If you’ve chosen to install the Google Calendar add-on or extension, and already scheduled a meeting, you should learn how to join or start your Zoom meeting directly from your Google Calendar.

Joining using Google Calendar:

• Open Google Calendar (calendar.google.com), and click on your pre-scheduled Zoom meeting.
• Tap ‘Join Zoom Meeting’. The Zoom app automatically loads the meeting if already installed on your device.
• If it isn’t, then you can click ‘Join Instructions’ to open the meeting details in a new window. Or, place the cursor over one of the join options and click the ‘Copy’ icon. Paste these details into your browser.

Joining on your mobile device:

• First, ensure you have the Google Calendar app downloaded
• Open it up and tap on the calendar event that you have a Zoom meeting added to.
• Select one of the two Join options that Google Calendar automatically displays. Tap either the ‘Dial-in’ option or the ‘zoom.us’ link. This will either open your browser to join the meeting or cause the Zoom app to load once it is already installed on the device.

Is There an Easier Way to Schedule Your Meetings

Using Zoom with Google Calendar is easy. The two-step process involves merely installing the add-on or extension, then scheduling your meetings.

However, what if we told you that there is an even easier and, most importantly, automatic way of setting up your meetings? The Amelia WordPress plugin has the ability to link Zoom with your Google Calendar events and make the entire scheduling process completely hassle-free for you.

Does your business or your personal affairs depend on a stable appointment booking process?

Amelia is the perfect tool.

It has a 2-way Google Calendar synchronization. This means that when a client books an appointment through your WordPress website, your Google Calendar gets updated automatically.

Amelia ensures that this new event or booking does not clash with any other time slots that coincide with it on the Google calendar. With the Amelia WordPress Plugin, you can schedule your meeting and provide a video feed in no time.

FAQs about adding Zoom to Google Calendar

1. How do I add Zoom to my Google Calendar?

You may download the Zoom for Google Calendar add-on from the G Suite Marketplace. After installation, meetings can be scheduled and joined immediately from your Google Calendar.

2. Can I schedule a meeting directly from Google Calendar?

Yes, you can. Once you’ve installed the add-on, simply start a new event and choose “Add Zoom Meeting” to include the Zoom information.

3. Is it possible to automatically add Zoom details to my Google Calendar event?

Yes, it is possible, just connect your Zoom account to Google Calendar. Zoom information, including the meeting URL and dial-in information, will be automatically added to the event after it has been linked.

4. What are the steps to integrate Zoom with Google Calendar?

You must download the add-on from the G Suite Marketplace first, install it, and then connect it to your Google Calendar after.

5. Do I need a Zoom account?

Yes, you are required to have an account. It’s a good idea to have a backup plan in case your primary one is lost or stolen.

6. How do I ensure that my Zoom meetings are private?

Make sure that the “Visibility” setting for the event is set to “Private” when you create the event. This will stop other individuals from seeing the meeting’s Zoom information.

7. Can I add multiple Zoom accounts to my Google Calendar?

Adding more than one Zoom account is possible if you install the add-on for each account you wish to add.

8. How can I edit or delete a Zoom meeting from the Calendar?

Simply click on the event in your Google Calendar and make the required modifications to change or delete the meeting in question. You can remove the item from your calendar if you need to postpone the meeting.

9. Can I join a Zoom meeting directly from Google Calendar?

Yes, you can. To join the meeting, just select the event in your calendar and click the “Join Zoom Meeting” link.

10. How can I troubleshoot any issues when installing the add-on?

Try uninstalling and reinstalling the add-on if you are having trouble. You can also get help from Zoom support if you need it.

Takeaway

Now you know how to add Zoom to your Google Calendar and get the best of both apps. It’s even easier when you use the Amelia WordPress plugin to further simplify and streamline your meeting and appointment booking process.

If you enjoyed reading this article, check out other useful Zoom guides we’ve prepared for you:

• How to Create a Zoom Meeting
• How to Change Your Background on Zoom
• How to Record a Zoom Meeting
• How to Schedule a Zoom Meeting

The post How to Add Zoom to Google Calendar Easily appeared first on Amelia WordPress Booking Plugin.

And that’s exactly what we have here – the leading Zoom WordPress plugins used to manage Zoom meetings on websites. Some of them are 100% dedicated to video conferencing with Zoom. Others enable integrations with other event management systems.

But first, let’s see why it is important to have a good Zoom plugin.

Why Do You Need a Zoom WordPress Plugin for Your Business Website?

The Zoom app is the most used video conferencing tool in the world, particularly when it comes to businesses and medical institutes. Therefore, it makes absolute sense to integrate Zoom meetings on business websites. But why not use the Zoom app instead?

Here are the main advantages of enabling Zoom meetings directly on your website:

• You can manage all scheduled Zoom meetings on a single WordPress dashboard.
• The details of Zoom webinars are easily accessible on a single meeting page.
• Participants can enjoy a seamless conferencing experience at each Zoom meeting.
• Once you connect Zoom to your website, you can monetize the meetings and webinars.
• You can connect Zoom video calls to other event-related plugins, and manage all conferences through a single platform.

The Best Zoom WordPress Plugin Options

• Amelia
• Video Conferencing with Zoom
• eRoom
• The Events Calendar
• ElementsKit (Zoom Meeting Widget)
• WebinarPress
• Uncanny Automator
• Events Manager
• Wappointment
• WebinarIgnition
• Events Manager & Tickets Selling Plugin

Amelia

Amelia and Zoom are the two most powerful solutions designed to allow easier collaboration between people.

While Zoom is the leading software for video communications and online meetings, Amelia is dedicated to providing the best possible appointment-scheduling experience. Joined together via Amelia Zoom integration, these two solutions make scheduling and maintaining online meetings a breeze.

Connecting your Zoom application with Amelia and configuring it is done in a matter of seconds. When setting everything up, you can immediately set your meeting title, agenda, and pending appointments.

Amelia allows you to connect your employees, services, and events with your Zoom application, so the entire appointment-organizing process is streamlined, from start to finish.

With Amelia, you can:

• Schedule all types of online meetings and virtual events
• Track, manage, schedule, and reschedule your appointments
• Offer your clients a flawless booking experience
• Enable self-service booking, available 24/7
• Access a great number of essential features and integrations (including shortcodes, creating packages, customizable booking forms, Google Calendar, Mollie payments, Google Analytics, etc.)
• Handle your payments online
• Create single-day, multi-day, and recurring appointments
• Track your KPIs

Fully customize the way you are doing business and representing your brand online with Amelia.

A single license comes with all the features and integrations readily available – no expensive add-ons and no surprises.

Still not sure? Book a demo and see for yourself why Amelia is the #1 WordPress booking platform in the market.

Video Conferencing with Zoom

This freemium plugin makes use of Zoom API to enable full access to the video app on any WordPress website. There is some setup process involved, but nothing you can’t handle. The API access delivers all the most important Zoom features on your dashboard. Management of Zoom recordings is also included.

The distinctive advantage of the plugin is the possibility to post meeting links and recording on each page. For this purpose, you need nothing else but a shortcode. For instance, you can offer both live and recorded webinars on the WordPress website without paying for it.

Shortcodes are great since they let you restrict access to your Zoom meetings regardless of the membership plugin you have in place.

You have two options. You either create dedicated WordPress posts for each meeting, or you add a shortcode to multiple custom posts and pages at once.

These are the main benefits of using the video conferencing plugin:

• You can link the Zoom conference to any WordPress post
• You can use shortcodes to display webinars
• You can integrate the plugin with WooCommerce
• You can import external Zoom meetings to your WordPress dashboard
• The plugin offers a countdown timer that automatically adjusts the meeting time to the local time zone
• Zoom recordings are available

This plugin is free, but the integration with WooCommerce is a paid extension. Integrating Zoom with WooCommerce on a single site costs $34, while the bookings extension costs $60 per site.

eRoom

eRoom also relies on Zoom API to integrate the solution on your website and enable a functional Zoom interface. It is a freemium plugin that lets you organize meetings, manage recordings, and schedule calls all on a single dashboard. Shortcodes are also available so that you can share meetings on each page or post.

The competitive edge of this plugin is the possibility to restrict meeting content with any WordPress plugin. You can even create analytic reports and monitor the performance of your meeting. This is the most practical way to engage new audiences on your website.

There is also a paid add-in that connects to WooCommerce and lets you charge for participation. This means you can accept payments through several payment gateways, and manage prices as you want them to be.

These are the features you will get:

• Shortcodes
• Feasibility with home office work and remote teams
• Possibility to organize virtual lessons on any topic
• Possibility to integrate the meetings on multiple pages at once
• An admin dashboard that is very user friendly
• End-to-end user management
• Engagement reports and Zoom performance reports.

There is a free basic version of the plugin that can be used on any WordPress site. If you want the professional package, however, opt for the paid version for $29.99 per year or $99 for the lifetime license.

The Events Calendar

The Events Calendar can also be used to integrate a Zoom account into a WordPress dashboard. It is a very comprehensive solution that combines a variety of features. Examples include ticketing, event management, and appointment scheduling.

Events Calendar is not an exclusive Zoom plugin, but it allows users to purchase an add-on for Virtual Events. With this add-on, they can organize meetings directly from their dashboard. The integration relies on Zoom API, which means that all necessary event-creation tools are available. Just set the new event up, and the Zoom meeting link can be generated automatically. The same function works for multiple well-known event management systems.

The tool cuts efforts significantly, as each meeting appears automatically on your calendar. Visitors are informed on time, and you can accept their RSVPs and sell them tickets using the same plugin.

The advanced RSVP and ticketing functionality is very helpful to businesses that use Zoom as a marketing tool. Thanks to it, they connect valuable prospect information and generate many leads.

The key features are:

• Possibility to connect more than one Zoom account on your WordPress dashboard
• Keeping visitors engaged with regularly updated calendars
• Adding video content to your WordPress site
• Built-in schema optimization that improves Search Engine Optimization (SEO)
• Hidden Zoom links on the public event page

With the Events Calendar, you can handle both in-person and virtual events. The basic version of the plugin is free of charge, but each add-on costs $69 per year.

ElementsKit (Zoom Meeting Widget)

ElementsKit can provide you with all the necessary functions to organize and govern Zoom meetings on your WordPress site.

It was created with event admins in mind, and it is therefore very friendly, easy to navigate, and secure. If you have some development skills, you can even consider enhancing them with additional security keys and APIs.

The add-on is Elementor-based, which means that you can change the style and layout of meetings you’ve already created. Each meeting is accompanied by an informative section and an URL that lets users access it through their browsers. Unlike other plugins, ElementsKit lets admins protect their meetings with passwords. They can decide on what content is particularly important and needs to be shown selectively.

How will ElementsKit (Zoom Meeting Widget) improve your WordPress site?

• There is an easy drag-and-drop editor that lets you integrate meetings from your Zoom account within seconds.
• There is an array of customization functions
• You can create a very informative Zoom meeting, which is also adjusted to the participant’s timezone and privileges. You can even secure the Zoom meeting with a password to limit the number of participants.
• You can choose between two layout options, Normal and Flat
• You can turn on a countdown timer if you need it
• You decide what Zoom meeting information is displayed
• You can customize already-created Zoom meetings in many ways. For example, you can change the topic, title, or the planned time
• You can alter the style of the URL buttons
• You benefit from multiple premade Zoom Meetings you can create on the go.

About the pricing situation: Only the pro version of ElementsKit enables interaction with Zoom API. It costs $39 per year and per website.

WebinarPress

WebinarPress is a very simple-to-use Zom meeting plugin. However, it has some of the best features discussed on this list. You can use it to organize live meetings or share pre-recorded webinars using Vimeo or YouTube server extensions. Even users who weren’t able to follow an event live will have the possibility to comment and make a contribution.

This Zoom WordPress plugin offers a very professional webinar creation page. It lets you choose a suitable template and manage each aspect of the event. Participants will also appreciate it, as they can follow the event on any device, and use the chat section to ask questions and make comments.

Moreover, they get multiple reminders before the Zoom meetings, so that they don’t miss them.

The plugin developers did an excellent job protecting personal data. Their tool is fully GDPR (General Data Protection Regulation) compliant.

This means that you can collect and process visitors’ information without legal repercussions.

Why should you consider this plugin?

• It focuses on webinars and educational content and gives you a lot of customization options.
• It enables login and registration on all pages, thanks to shortcodes
• It lets you gather answers and real-time feedback from the participants
• It generates valuable leads
• It is quick and very simple to use
• It lets you set up mobile-friendly and responsive pages
• It collects participant information upon sign-up, without any legal concerns
• It reminds participants of their upcoming Zoom meeting and lets you customize the reminder messages
• Participants see a confirmation page as soon as they have signed up
• There is a countdown page that lets participants know when the event takes place
• It shows the number of participants all along
• You can export the participant lists as CSV files

This plugin costs slightly more than its competitors. You can subscribe to one of the following yearly packages: $197 for a single site or $497 for unlimited sites. An unpaid version is not available, but you can test the tool free of charge.

Uncanny Automator

Video conferencing with Zoom is only one example of how Uncanny Automator can improve your WordPress dashboard. This plugin lets you connect your website to Google Sheets, Slack, and many other useful tools. Thanks to it, you can automate many of your tasks and become more efficient.

The workflow builder is simple but powerful. It will lead you through the entire process and showcase tricks on how to make the most of your Zoom account. There are even readymade recipes that require minimal effort on your end.

Alternatively, you can customize and author the entire process, even if you don’t have any coding experience. Introduce a trigger, such as a signup or a ticket purchase, and you can modify every aspect of your event. You can even send Zoom invites via email directly from your WordPress site.

These are the reasons why so many WordPress site owners use this plugin:

• The simplicity cannot be compared to any other tool
• Workflows are unlimited and events can be modified in any possible aspect
• The Zoom integration is smooth and intuitive
• There are many advanced reporting features
• Data transfer is instant and reliable

Best of all: this Zoom plugin for WordPress is free of charge. The paid-for Pro version costs $149 per year. It enhances the solution with webinar automation, recording options, and easy payment features.

Events Manager

Events Manager is a very popular Zoom meeting plugin. You can either connect it to your Zoom account or use it as an independent event-organizing tool.

While choosing the events, select Zoom as the location or event type. The plugin will then generate a Zoom link and add the event to your dashboard so that all visitors can subscribe to it.

The plugin will reduce the number of no-shows, by enabling you to only share the event updates with registered attendees. You can use personalized templates or choose a suitable sample from their rich custom gallery.

Event Manager Pro users can also accept and process payments with this plugin.

This is how the tool improves video conferencing with Zoom:

• You create the event first and only then integrate a link to a Zoom meeting.
• As soon as visitors sign up for the event, they are automatically registered for the Zoom meeting
• You can add conditional messages for each meeting or webinar
• You can create Zoom meetings in multiple Zoom Rooms.
• If you are a Pro user, you can accept online and offline payments for your meetings.
• You can add booking forms in the Zoom fields, and gather information with customized questions.

How much are you expected to pay? The core event management functionalities are offered for free, and so is the basic Zom integration. Video conferencing with Zoom, however, is considered a premium feature and costs $75 per year.

Wappointment

If you are looking for a quality plugin that enables seamless video conferencing with Zoom, look no further. This is the favorite tool of many service professionals and event organizations of all branches.

You can use it to create an advanced Appointment calendar and get visitors on board with simple call-to-action buttons. Your customers will then receive automated confirmation and reminders for upcoming events.

You will benefit from the following features:

• An instant overview of your availability, both for you and for your customers
• Automated confirmations and reminders for each Zoom webinar
• An addon that lets clients integrate Zoom meetings with their calendars
• An unlimited number of bookings
• A very intuitive and user-friendly interface that requires no coding

Last but not least, this great Zoom WordPress plugin is completely free of charge.

WebinarIgnition

WebinarIgnition is a high-class events manager plugin developed for a premium experience. You will love its professional templates and unlimited customization options. You can change anything you want, including colors and branding elements.

WebinarIgnition is not Zoom-exclusive, but it integrates Zoom links easily and hassle-free. You can use it for multiple other teleconferencing tools or embed prerecorded webinars from YouTube.

Best of all, the advanced plugin settings make the tool compatible with all popular WordPress page builders. The line of business won’t matter – you can administrate all types of events and administrate meeting details from any platform. The plugin even lets you monetize Zoom events thanks to its WooCommerce integration.

You can design a personalized webinar page and get customers involved in a friendly and responsive environment.

This is how this Zoom events plugin can improve your business:

• You can customize events in line with your brand
• You can create and manage sales funnels by setting up a detailed registration and confirmation process.
• You can lead visitors toward intuitive reply pages and enhance your branding
• You can embed quality video content from YouTube, Ustream, or Facebook Livestream.
• You can embed meeting and call feeds through the Zoom integration, but also from Jitsy Meet.
• You can track conversion and sales

Pricing: The single-site license for this tool costs $97 and you can use it for as long as you want.

Events Manager & Tickets Selling Plugin

The last Zoom WordPress plugin option on our list -WP Eventin – also has an array of merits to consider. You can integrate Zoom to manage all events and conferences. You can even host these events directly from your WordPress dashboard.

The plugin is all about easy scheduling, which is why visitors get URL links via email to follow the event on different devices. Unlike its competitors, this plugin has multiple multi-event widgets. It also offers more than 5 speaker widgets and RTL language support.

Here come the most notable features:

• A possibility to sell event tickets via WooCommerce integration.
• A possibility to print invoices or download them for your database.
• The use of multiple customizable templates for your events
• Instant event notifications for your users
• Shortcodes that let you create menus wherever you need them.

How much are you expected to pay? There is a single license fee of $49. The tool can be bought on the CodeCanyon marketplace.

What Is the Best Zoom WordPress Plugin for You? 

We hope that our list of the top Zoom WordPress plugin options for online meetings helped you find the perfect solution. As you saw, there are multiple reasons for you to integrate Zoom into your WordPress dashboard. The rationale, however, is always the same – bringing new audiences your way.

If you don’t have coding experience but still want to share webinars and organize meetings on your websites, a plugin is the best way to go.

And not just any plugin – the Amelia meeting scheduler lets you manage all your appointment-related processes with ease. All from the comfort of your WP dashboard.

The post The Top Zoom WordPress Plugin Options For Online Meetings appeared first on Amelia WordPress Booking Plugin.

These shortcuts can be helpful in preventing confusion and (un)successful attempts to find the right button in the middle of the meeting.

Below are the most useful Zoom keyboard shortcuts sure to come in handy during your video calls.

The Most Used Zoom Keyboard Shortcuts

Instead of reaching for the mouse, try these popular keyboard shortcuts to promptly change the command. They can save you a few seconds each time. It may not seem like a lot, but over a month it accumulates into a decent number of minutes saved.

Learn as many combinations as possible – trust us, you will need them eventually.

Record a Meeting Zoom keyboard shortcut

Use this combination to start recording in an instant.

Windows:

Begin local recording: Alt-R

Begin cloud recording: Alt-C

Pause or resume recording: Alt-P

Mac OS:

Begin local recording: Command(⌘)-Shift-R

Begin cloud recording: Command(⌘)-Shift-C

Pause or resume recording: Command(⌘)-Shift-P

Quick Invite Zoom keyboard shortcuts

Do you want to invite more people to the meeting? To do so at speed, use the following Zoom keyboard shortcuts:

• Windows: Alt – i
• Mac OS: Command(⌘) – i

Start and Stop Video hotkeys

It may be helpful to have the camera set by default to ‘off’ when joining a new meeting. If it is in use, switching it off during the meeting can increase the clarity of the call. Should the need arise to turn the camera off quickly, use the keyboard shortcut below:

• Windows: Alt – V
• Mac OS: Command(⌘) – Shift – V

Share Screen Zoom keyboard shortcuts

This is one of the most important Zoom functions for both business meetings and virtual classes. Have this combination ready for instant screen sharing:

Windows:

Share a share screen: Alt – S

Pause or resume share screen: Alt – T

Mac OS:

Share a screen: Command(⌘) – Shift – S

Pause or resume share screen: Command(⌘) – Shift – T

Jump to Chat With Someone hotkeys

The Chat function is another very useful tool on Zoom. You can send a quick message to all participants, or to an individual. If joining a large meeting, the long list of names can be overwhelming. This shortcut will be handy for sending quick messages to colleagues or classmates:

• Windows: Ctrl – T
• Mac OS: Command(⌘) – K

Join a Meeting Zoom keyboard shortcuts

Are you running late? With this shortcut quickly enter the details of the meeting you need to join:

• Windows: Alt – J
• Mac OS: Command(⌘) – J

Mute and Unmute Everyone hotkeys

This function is useful for larger groups. It encourages everyone to wait for their turn to speak. It can also assist when participants are experiencing some background noise:

• Windows: Alt – M
• Mac OS: Command(⌘) – Ctrl – M

Taking a Screenshot Zoom shortcut

Do you need to take a screenshot? Try the following Zoom hotkeys combo:

• Windows: Alt – Shift – T
• Mac OS: Command(⌘) – T

Active Speaker/ Gallery View Zoom hotkeys

Both views have their advantages and disadvantages. Sometimes it’s necessary to focus on the speaker alone. At other times a gallery view of all the participants is best. To quickly switch from one view to another, use the following Zoom keyboard shortcuts:

Windows:

Switch to active speaker view in video meeting: Alt – F1

Switch to gallery view in video meeting: Alt – F2

Mac OS:

Toggle between active speaker view and gallery view: Command(⌘)+Shift+W

Enter or leave the full-screen mode keyboard shortcut

To adjust the screen mode, this shortcut will come in handy:

• Windows: Alt – F
• Mac OS: Command(⌘) – Shift – F

Raise or lower hand Zoom keyboard shortcut

When participating in a meeting, you usually have a limited amount of time to raise a hand and ask a question/share your viewpoint. That’s why you need a quick key combination:

• Windows: Alt – Y
• Mac OS: Option – Y

Other Useful Zoom Keyboard Shortcuts

You can view and edit keyboard shortcuts in the Zoom desktop app. Open the Zoom home screen and click on the “Settings” icon. This is located under your profile picture. In the left-hand menu go to “Keyboard Shortcuts” to view a full list of the shortcuts available.

It’s also possible to modify the shortcuts here. To edit, click in the “Shortcut” field and type in the combination you prefer. Enter any shortcut using just a single key, or modify it with Alt, Ctrl, or Shift (or on a Mac: Command(⌘), Ctrl, or Shift).

You can enable some of the combinations to become global shortcuts as well.

Here is a list of all the shortcuts for Zoom categorized by the device.

Zoom meeting keyboard shortcuts

Zoom chat keyboard shortcuts

Zoom phone keyboard shortcuts

iOS Zoom keyboard shortcuts

Mute/unmute my audio: Command –  Shift – A

Begin/finish my video: Command – Shift – V

Display/hide chat: Command – Shift – H

Minimize meeting: Command –  Shift – M

Display/hide manage participants: Command –  U

Close the front window, such as the participants or meeting settings window: Command –  W

Ending Thoughts

Zoom is a great video conferencing tool. The keyboard shortcuts make it quicker and easier to access its features. Participating in or hosting a meeting is less stressful.

One of the shortcuts every participant appreciates is the ‘Push to Talk’ feature. It allows participants to mute and unmute their microphones. When it’s your turn to speak, just press and hold the spacebar. Or if unexpected background noise occurs, use this feature to block it out.

If you are new to Zoom, having a brief list of favorite shortcuts can be helpful. The more you use them, the quicker you will master them. They will make life much easier, especially if you attend multiple video meetings a day.

On a side note, the Zoom app can be used with Amelia. Amelia is an appointment booking software that can assist with arranging and managing online meetings through audio, chat, and/or video call. Your team can add Zoom links when arranging video call meetings, without leaving their Lever workflow. Good tools save time for other important tasks.

Setting up Zoom integration only takes a few steps. Create a Zoom account and complete the Basic Information. Following this, the App Credentials will open.

If you enjoyed reading this article on Zoom keyboard shortcuts, you should check out the following:

• How to Change Your Background on Zoom
• How to Record a Zoom Meeting
• How to Add Zoom to Google Calendar
• How to Schedule a Zoom Meeting

The post Zoom Keyboard Shortcuts You Should Know appeared first on Amelia WordPress Booking Plugin.