How to Set Google Calendar Appointment Slots

Setting appointments with your clients has never been easier than with Google Calendar appointment slots. With its click and drag feature, you can quickly set up the times that you’re unavailable, as well as the time that will be spent in events. You can even add information about the event on your calendar.

In fact, Google Calendar is one of the best tools to use to schedule meetings with your clients. You can easily create appointment slots in Google Calendar that the clients can look at and choose according to what time works for them. Instead of you entering each and every appointment separately, clients will do it for you now.

It’ll work wonders for your business, especially if you have a business that depends on appointments.

For example, you can set a specific period for appointments, and within that period, a client will be able to book appointments themselves. Once all the appointments are fulfilled, the client will see this and have to look for another appointment period.

Appointment slots are also perfect for teachers & students who need to reserve class presentation appointment slots.

Booking slots in Google Calendar ahead of time can solve the issue of having long waiting lines and you’ll know what client you’ll be dealing with beforehand.

Learn below more about this topic in this article created by our team at Amelia, the best WordPress appointment scheduling plugin with Google Calendar integration.

Setting up Google Calendar’s Appointment Slots for Regular Events

Appointment blocks can be especially beneficial to business owners and practitioners who are usually busy but still want to book appointments with employees or clients.

You can set an appointment block within your schedule by making an event an appointment block. You can do that easily by clicking on the Appointment block button on the left upper corner of the schedule.

Then, the event will show itself as an appointment block. Clients and employees will create appointments, and you’ll only see these appointments as slots within the appointment block that you created.

But how will they know what appointment slots are free? Well, you can add an additional option that will only show available appointment slots to your clients. Once the appointment slot is taken up, other people won’t be able to book the appointment in this slot.

Time zones can also be confusing, especially for users who don’t have an account. You will need to ask those users to set their time within their time zone to avoid misunderstandings.

Appointment slots can help you set up appointment slots, add people to appointments, and invite people to book appointments.

How to Set up Appointment Slots in Google Calendar

Creating appointment slots with Google Calendar is straightforward. You will need a computer for this, and a Google account. Here’s how to do it.

• Open Google Calendar. Then, choose from the Week view or Day view, depending on your needs.

• Click on the date and time you want the appointment to be. A dialogue box will open up; click on appointment slots. Then, you’ll need to enter the details such as the title, and the date and time.
• Set the appointment type to the correct type. You’ll also want to add more information by pressing on “More options.” From here, you’ll have the ability to set the location and the description of your appointment slot event.

• You can also add a custom message and give the clients the ability to leave their numbers or addresses if the appointment will be in their home.
• If the meeting is virtual or online, you can leave the location blank. You will have the ability to add a “virtual conference” option at the end.

• Useful tip: to prevent double booking, you can repeat the appointment blocks or slots before clients book their appointments twice.

How to Add Guests to an Appointment Slot Event

We already said that you can add other people to the Google Calendar appointment slots, but how do you do that?

Keep in mind that this is not the same as inviting people to book appointments. You will only want to add people to appointments if they will be present at every appointment, which is handy if you have a virtual administrative assistant or the like.

Basically, the people who are added will automatically be booked to all the appointments. This isn’t what you’ll want to do if you’re having a one-time meeting with a client or partner.

So, you won’t want to add the clients you only get to meet for individual appointments with this method.

• Go to the “Add Guests” field to the right of the “Title” field. From there, enter the username of the guest you want to be added.

How to Invite People to Book Appointments

You can always invite people to book appointments very easily. This is best used for individual clients that will be making one or more bookings. Inviting a client to look at your calendar and book an appointment at the time that best suits them is much easier than you might expect. All you need to do is the following:

• Go to your event in Google Calendar, click on the appointment, and click on “Edit details”.

• Copy the link found at the top of the page (the calendar’s appointment link) and send it to the people you want to invite via e-mail.
• Click “Save”.

In case you want all of that in video format, you can check the following video from Mr. Campbell Rocks:

Useful Tips & Tricks

• You can always change the time of Google Calendar appointment slots, just as you would for other events in the calendar. The change will be visible on both person’s calendars.
• You can also change other details about the appointment. To do this, go to “Edit details” on the event page. There, you can change the time, location, or other details, and the booked persons will be notified.
• Copying events and appointments to other calendars can also be done. This presents you with the chance of a better organization.

Can I Book People in an Easier Way?

Of course, Google Calendar is a very useful tool for creating appointments and managing your events. But, it might not be everyone’s cup of tea; besides, there are plenty of very good online booking systems that can automate the whole process.

That’s especially true for WordPress; a good WordPress plugin will minimize the work you have to do with your appointments exponentially.

For this, we recommend the Amelia booking plugin.

Amelia is a powerful WordPress booking plugin that works flawlessly with WordPress sites of all kinds. It has a minimal, yet powerful appointment booking interface designed to ease your workflow, automate repetitive tasks, avoid double booking, and make appointment booking a breeze for your customers.

You can even have email notifications and SMS notifications so that nobody forgets about their appointment bookings.

In order to book an appointment, the complete user interaction takes a few clicks with this WordPress plugin. Moreover, with it you can accept payments via PayPal and Stripe, perfect for those who want to pay in advance to book appointments.

As a business owner, you can monitor KPIs in the WordPress dashboard and analyze other important data to keep a pulse on your business. Amelia is a straightforward, no-nonsense booking calendar plugin and an amazing option for those who want an around-the-clock solution for their WordPress site.

Amelia also has an Events Calendar module integrated within its features.

You can now automate your event bookings as well. To be more precise, it means that you will be able to schedule a single day, a multi-day, and also recurring events with Amelia.

Did we mention that you can manage multiple locations and that you have Google Calendar integration?

All of these and much more are under only one license, no add-ons are needed.

To test things for yourself, I’d suggest checking out the demos and seeing how things look on the front end as well as in the back end.

You can get the best of Google Calendar with Amelia as it offers easy Google Calendar integration.

How does it work?

If you update the date or time, or any detail about your bookings in Amelia, those details will get instantly updated in Google Calendar as well. Alternatively, every change that you make in Google Calendar will also be visible in the Amelia dashboard.

How Can This Integration Boost Your Business?

You get the best of two worlds: a very powerful, beautiful-looking booking system provided by Amelia, and the ease-of-use and practicality of Google Calendar. It would take your schedule management to a whole new level. People spend hours every day managing their bookings and schedules, but this integration will allow you to manage it in a matter of minutes.

Best of all, you can do it anywhere and anytime. Google Calendar is known for providing a quality mobile platform, which can be used to access your schedule anytime.

FAQs about Google Calendar appointment slots

1. What are Google Calendar appointment slots and how do they work?

Users can create and share available time slots on Google Calendar so that others can schedule appointments with them. These appointment times can be customized with a particular duration, title, and description and are inserted directly into the user’s calendar. Users can share the link to the appointment slots with others to schedule a time that works for them once they have been made. The user can then view who has reserved a time slot and manage their appointments.

2. How do I create appointment slots in Google Calendar?

Users must go to their calendars and select the precise time window they want to make available in order to establish appointment slots in Google Calendar. They can then click “Appointment slots” and input the appropriate details, such as the appointment’s duration, name, and description. Users can share the URL to schedule an appointment with others after establishing the appointment slots.

3. How many appointment slots can I create in Google Calendar?

Users of Google Calendar can create an unlimited number of appointment slots. It is crucial to keep in mind that the availability of appointment times will vary depending on the user’s schedule and the amount of time available.

4. Can I limit the number of people who can book a specific appointment slot in Google Calendar?

Yes, users can restrict how many individuals can reserve a certain appointment space on Google Calendar. Users must navigate to the appointment slot they wish to restrict and then select “Edit” from the menu. The maximum number of participants permitted for that particular appointment slot can then be entered from there.

5. How can I share my Google Calendar appointment slots with others?

By simply pasting the link to the appointment slot, users can share their Google Calendar appointment times with others. Sending the URL via email, text message, or any other form of communication is acceptable. The appointment slots can also be embedded by users into their social media or website profiles.

6. How can I customize the appearance of my appointment slots in Google Calendar?

By giving their appointment slots in Google Calendar a title, a description, and any other pertinent information, users can alter how the slots look. In order to distinguish the appointment times from other events on their calendar, they can optionally decide to color-code them.

7. Can I receive email notifications when someone books an appointment slot in Google Calendar?

Yes, users can get email notifications whenever a Google Calendar appointment is booked. Users have the option of receiving email notifications for all bookings or just those that need approval.

8. How can I cancel or reschedule an appointment slot in Google Calendar?

Users must locate the appointment slot they want to change and click the “Edit” option in order to cancel or reschedule it in Google Calendar. From there, they may either cancel the appointment or make any required modifications.

9. Can I set up recurring appointment slots in Google Calendar?

On Google Calendar, users can indeed create repeating appointment times. Users must create the first appointment slot and choose the “Repeat” option in order to accomplish this. They can then select the duration and frequency of the reoccurring appointment sessions.

10. How can I track who has booked an appointment slot in Google Calendar?

When checking the “Guests” portion of an appointment slot in Google Calendar, users can see who has reserved the time slot. This will display a list of each visitor who reserved the time slot, along with their emails and any other pertinent data.

If you enjoyed reading this article on Google Calendar’s appointment slots, you should check out how to add Facebook Events to Google Calendar too.

We also wrote about a few related subjects like how to cancel an event in google calendar, Google Calendar vs Apple Calendar, how to add tasks to Google Calendar, Doodle vs Google Calendar, Google Calendar alternatives, copy a Google Calendar event, embed Google Calendar, how to send a Google Calendar invite, how to share Google Calendar with others and Google Calendar extensions.

Author Isidora Markovic

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